Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- Retirement Savings Opportunities
BASIC FUNCTION AND RESPONSIBILITY
Has daily interaction with patients and families for completion of the birth certificate worksheet and notarization of the Affidavit of Parentage form when necessary. Prepares and locates state/county required information from various computer applications/systems and the worksheet for input into the State of Michigan web application. Fosters and maintains a good working relationship with Washtenaw County and the State of Michigan Departments of Community Health and stays updates on any new State system releases. Prepares and submits data to County in required reporting format on a twice-weekly basis. Updates management on any County/State releases and provides weekly/monthly statistical reports.
CHARACTERISTIC DUTIES AND RESPONSIBLITIES
- Queries all systems to locate required information for submission and reporting to State/County
- Works under fast-paced circumstances to meet deadlines
- Reports unit-specific statistics as defined by management
- Accurately enters data into all relevant fields of State of Michigan electronic birth certificate application
- Accurately documents status of birth certificate process to electronic health record system
- Immediately reports any potential chart documentation errors and assists directly with correction
- Assures compliance with safety programs
- Maintains currency with work processes, tools, and clinical and administrative applications necessary to perform job functions
- Participates in and demonstrates an understanding of the Michigan Quality System/Continuous Quality Improvement and applies Lean Thinking concepts in daily work
- Meets or exceeds the departmental/unity quality and productivity standards for work performance
- Demonstrates initiative by continuous expansion of knowledge and skills
- Indentifies issues and makes recommendations for resolution and improvement
- Participates in department/unit activities including, but not limited to, staff meetings and in-services
- Comply with regulatory, legal and accreditation requirements and seek clarification if needed
- Demonstrates an understanding of University, departmental, and unit policies and porcedures and seeks clarification as needed
- Escalate issues to management for prompt review and resolution
- Performs other duties as assigned in order to maintain the efficiency of the department ?
- Demonstrates excellent customer service skills in working with patients, patient families, Clinicians and staff and functions as a liaison for Health Information Management
- Effectively communicate with physicians, clinicians, unit staff and other customers on record completion policies and procedures impacting operations and required mandatory reporting to State of Michigan
- Data Management: Acquires, validates, and processes data so its accessibility, reliability, and timeliness are ensured to satisfy the needs of end users
- Attention to Detail: Achieves thoroughness and accuracy when accomplishing a task
- Analysis: Analytical skills with the ability to visualize, articulate, and solve complex problems and concepts and make decisions based on available information. Ability to analyze detailed information to determine appropriate compliance with privacy and security rules
- Critical Thinking: Gathers and integrates critical information to arrive at effective solutions
- Decision Making: Makes timely, informed decisions that take into account the facts, goals, constraints and risks
General supervision is received from the Supervisor, Health Information Management
- Certification as a Registered Health Information Technician (RHIT) through the American Health Information Management Association (AHIMA), or an equivalent combination of education and experience is required
- Knowledge of standard medical terminology is required
- Demonstrated ability to accurately collect and analyze medical information is required
- Proficiency using Microsoft Office for work related task is required
- Knowledge of legal requirements for reporting births is required
- Ability to multi-task in a fast paced environment to meet deadlines is required
- Ability to walk long distances and stand for a long period of time is required
- Ability to work independently or in a team with minimal supervision is required
- Demonstrates strong verbal and written communication skills for interactions with patients, patient families, clinicians, and staff is required
- Registration with the State of Michigan as a Notary Public is desired; registration as a Notary Public is required within six months of the date of hire
- Experience using UMHHC information systems/applications is desired
AHIMA CORE MODEL COMPETENCIES MET
Functional Component of the HIM Professional Core Model
Functions (relative to role)
Data/Information Analysis, Transformation, and Decision Support
This component requires the development and implementation of standard practices, policies, and procedures that enable reliable and effective analysis, transformation and reporting of data and information. Transforming data and information into knowledge is critical for patient care, improving healthcare quality, advancing research, and supporting operations.
Evaluate the integrity and comparability of data and identify gaps in data sources
Migrate and integrate data from diverse internal and external sources for analysis, interpretation, and to create new knowledge
Compliance with mandated reporting requirements
Data Capture, Validations, and Maintenance
Data capture, validation, and maintenance require the development and implementations of standard practices, policies, and procedures that support effective and efficient capture of data that are valid and reliable. This involves clear understanding and direction with regard to the design and implementation of data quality and integrity strategies, management of data structures and terminology assets, and support for optimum information flow.
Capture and maintain health data
Improved research outcomes through optimized data capture and abstraction
HEALTH INFORMATION MANAGEMENT ANALYST LEVEL 1 - BIRTH CERTIFICATE SPECIALIST/PERCENTAGE OF DUTIES
Assists patients and families in accurate and timely completion of all
forms required to apply for the birth certificate
Prepares and completes timely and accurate data input into the web based State of Michigan birth certificate system to meet State established deadlines
Prepares and submits all unit/State/County reports, accurately and within all required timeframes
Identify issues and makes recommendations for resolution and improvement
Communicate with unit leadership regarding process and procedures
Assist with development revision and maintenance of unit training materials and policies and procedures
Demonstrate and understanding of University, departmental, and unit policies and procedures and seeks clarification if needed
Comply with regulatory, legal, and accreditation requirements and seeks clarifications if needed
Track, compile and distribute meaningful stats related to volume, frequency and quality of birth certificates issued
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.