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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

In collaboration with the Michigan Clinical Trials Support Unit (M-CTSU) Medical Directors and Administrators, the Clinical Subjects Coordinator (CSC) will provide a value added service assisting faculty with study coordination of any clinical trials within the unit as needed.  This position will be part of a study coordinator team providing support to all levels of faculty and study teams for clinical trials.  The CSC will be available to assist study teams with study coordinator activities such as screening, consenting and enrolling subjects, collecting and managing patient and laboratory data, data entry, IRB application preparation, and regulatory management.  Additionally, the CSC will assist with preparation for audits and monitor visits, as well as other duties as needed.  This position could include travel to off-site locations and/or subject home visits.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • Retirement Savings Opportunities

Responsibilities*

  • Assist study team with aspects of clinical trial coordination including:  identifying potential subjects, screening subjects, consenting and enrolling subjects, and collecting and managing patient and laboratory data for clinical research subjects. 
  • Collect specimens and monitor study subjects.  Assist in monitoring of test results.  Ensure integrity of specimens (collection, processing, shipping/packing, storing, labeling, tracking, etc.). 
  • Perform data management and results reporting, such as entering information into Case Report Forms (CRFs).  Assist with collection of external medical records for study reporting purposes.  Ability to identify and report Adverse Events (AEs) and Serious Adverse Events (SAEs).
  • Prepare IRB submissions including the initial applications, as well as amendments and scheduled continuing reviews, progress reports, safety reports, and adverse event reports.  
  • In coordination with other M-CTSU staff, communicate with sponsors concerning progress of clinical trials, billing calendar/budget issues, subject related problems, recruitment strategies, and specific policies and procedures.
  • Act as liaison between study team and sponsors, IRB, federal, state, and university officials and other regulatory agencies to maintain accurate communication of costs, policy changes, fiscal requirements, and other regulatory issues.  Serve as key resource to research participants and collaborators.  Provide support for audits and monitor visits.
  • Work collaboratively with the M-CTSU team by maintaining a good rapport and communication with research teams and faculty, as well as patients and families.
  • Prepare and organize space for study related materials and equipment. 
  • The person in this position will frequently traverse around the medical campus and will occasionally spend long hours (full days) on their feet. There is a need to move, transport, and position clinical research supplies weighing up to 50 pounds across the hospital campus.
  • Staff members are expected to work independently and regularly exercise good judgment in setting priorities, resolving operational problems, and applying policies, procedures, and methods, while maintaining the strictest of confidentiality at all times.

Supervision Received:

Administrative supervision is received from the M-CTSU Study Coordinator Manager and the Clinical Research Coordinator - Lead.  Functional supervision is received from principal investigators.  This position will work in collaboration with other study team members, which may include study coordinators outside of the Michigan Clinical Trials Support Unit.

Required Qualifications*

  • Bachelor’s degree in a science or health-related field, or equivalent education and experience.
  • Excellent interpersonal, oral, and written communication skills with exceptional attention to detail.
  • Proficient computer skills including Microsoft software applications.
  • Ability to organize and manage multiple tasks simultaneously, as well as prioritize and exercise good judgment.
  • Ability to work independently with minimal supervision and with diverse teams of people in a diplomatic, collaborative and effective manner.
  • Good attendance record.

Desired Qualifications*

  • ACRP or SoCRA certification, or effort towards certification.
  • 2-4 years of experience as a study coordinator or within a competency domain of clinical research.   
  • Demonstrates understanding of clinical research; understand compliance issues related to human subjects research, knowledge and application of the Code of Federal Regulations (CFR) and Good Clinical Practice (GCP) guidelines.
  • Experience working as a study coordinator with a diverse population.
  • Proficient in specimen collection.
  • Demonstrating understanding of some medical terminology.
  • Knowledge of Michigan Medicine policies and practice. 
  • Familiarity with OnCore, Epic, MiCHART, and eResearch applications.
  • PEERS, CITI, or NIH Protection of Human Subjects Training Certification.
  • Experience with local and central IRB application processes.

Work Schedule

Shift/Hours: Primarily M-F days, however variability may be required by some projects including early mornings, evenings, nights, weekends and occasional travel.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.