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Job Summary

Interview patients to obtain/verify correct mailing address, phone numbers, other personal/demographic information, emergency contacts, primary-care physician, insurance information and the person who is financially responsible for treatment. Input all information into the Michigan Medicine electronic health record called MiChart. Contact insurance companies via online resources or by phone to ensure health insurance coverage is active, and that our information is correct.  Work collaboratively with patients and insurance companies when a potential billing issue exists. Facilitate lines of communication between admitting staff, Emergency Department staff and Social Work to ensure seamless registration and admission process. Obtain signatures on consent-to-treat and Medicare admission forms. Collect copays for both Adult Emergency Department and Children’s Emergency Department. Provide assistance to callers pertaining to the MyUofMHealth patient portal. Consistently demonstrate effective high level customer service.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.


  • Interview patients, parents, and guardians at bedside and by phone to collect and verify demographic, physician and insurance information. Follow interview script to ensure the collection of all essential registration data elements.
  • Identify and resolve patient’s insurance issues that could result in claim rejections or over-payments. Verify insurance eligibility using on-line systems and manual processes to ensure coverage is in effect and patient is listed on the policy.
  • Communicate with insurance companies, and other Michigan Medicine departments on behalf of the patient in an effort to resolve issues. When necessary, involve and guide the patient through the steps needed to achieve successful issue resolution.
  • Identify financially at-risk patients and families. Complete basic eligibility screening for Medicaid, Michigan Health Insurance Marketplace plans and/or M-Support financial assistance program. Connect patients and families to appropriate department for completion of their financial counseling, application and enrollment into appropriate insurance or assistance plan.
  • Identify patient balances and provide basic-level explanation on source of the balance such as date of service, charges, insurance payments/adjustments/denials and patient responsibility. Print itemized statements. Collect and post payments.
  • Provide assistance by phone pertaining to MyUofMHealth patient portal enrollment, activation, and account recovery requests. Also provide navigational and basic portal technical support to callers. Escalate more complex trouble-shooting calls when needed following established procedures.
  • Recognize process and system problems and take the appropriate steps to investigate and resolve them. Utilize Lean principles to add value to processes and reduce waste. Escalate issues to the appropriate person when necessary. Represent department with other departments, clinic partners and insurance companies on an 'as needed' basis.
  • Meet all Michigan Medicine annual competencies and maintain the highest level of customer service, confidentiality and data integrity.

Required Qualifications*

High school diploma or G.E.D; customer-focused interpersonal and communication skills; computer literacy; ability to enter a substantial amount of data while maintaining a high level of accuracy; technology skills mentioned above.

Desired Qualifications*

Healthcare registration and billing experience; two years of work experience in an office or customer service setting with an outstanding record of attendance and punctuality; knowledge of group health plans, government health plans, automobile and workers compensation plans; knowledge of Michigan Medicine policies, procedures, regulatory requirements and information systems; work experience in a health care setting; Associate's or Bachelor's degree or equivalent experience and education.

Work Schedule

Hours: Wed 3:00pm-3:30am, Thurs 7:00pm-3:30am, Fri 3:00pm-3:30am, Sat 3:00pm-11:30pm

Work Locations

  • Normally, this position is 100% onsite in the Adult & Children’s Emergency Departments, however, during the COVID pandemic, ED Registrars work a portion of their weekly schedule remotely from home, handling incoming and outgoing calls. The other portion of their weekly schedule will be onsite work in one of the Emergency Department’s with patient contact. High speed internet at home is a requirement for this position and its cost is the responsibility of the staff member. Your internet plan should run at 15 mbps download and 5 mbps upload to prevent common connectivity-related issues. The primary business location for this position is on the Michigan Medicine main hospital campus. There may be occasions where the staff member will need to report to either the hospital or another business location in Ann Arbor, including meetings, training, computer or technology requirements, or to complete work that is not possible to handle remotely. Computing resources including required software applications, VPN, desktop computer, monitor, keyboard and mouse, will be provided by the employer.  Remote staff are not provided with a mobile phone but are provided with computer telephone and fax technology. Office equipment such as desk, chair, and printer are not provided for remote work. Basic supplies such as paper and pens, are stocked at the business location and are available to remote staff for pick-up should they choose. Unless otherwise agreed in advance with the supervisor/manager, additional hardware, software, printing, and cost of office supplies preferred by the staff member, are the responsibility of the employee.
  • Based on business and operational needs, remote work may cease at any time and ED Registrars will be returned to 100% onsite work in the Adult & Children’s Emergency Departments at the hospital as deemed appropriate by the supervisor/manager.
  • Technology Skills required include the ability to set-up computer and monitors and connect accessory items such as mouse and keyboard. Remote computing support is available 24/7 via phone, chat, or ticketing system, to all staff members. Staff will be expected to effectively communicate and resolve most computing issues directly with computing support resources and keep their supervisor informed of the progress.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.