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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Pathology is seeking a Graduate Medical Education Program Administrator Intermediate to provide support for the department’s Residency, ACGME fellowship, and Non-ACGME fellowship training programs. This position will provide support across a broad range of GME programs. The Program Administrator will play a key role in supporting all areas of the education training programs through acquired knowledge of and compliance with, the accreditation standards of the Accreditation Council for Graduate Medical Education and in accordance with the certification requirements of the American Board of Pathology.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • Retirement Savings Opportunities

Responsibilities*

Under minimal supervision organizes, coordinates, implements and administers all ongoing processes for the residency and fellowship programs and serves as a resource and administrative support to the program director.  Collaborates with education administration team and program directors in management and makes recommendations of certain aspects of the residency or fellowship programs; implements changes approved by program leadership.  Prepares, coordinates and monitors residency or fellowship related administrative activities through GME knowledge in conjunction with and on behalf of the Program Director.

Responsibilities include, but are not limited to:

Program Accreditation:

  • Liaison between ACGME, GME and Program Director.
  • Prepares, tracks and inputs data into surveys, reports and other data systems as required
  • Manages and prepares documentation for and participates in, special reviews, self-studies, and site visits
  • Initiates applications/forms and gathers documentation for Graduate Medical Education Committee review
  • Manages required documentation for Program Evaluation Committee (PEC)

Curriculum Development:

  • Initiates and maintains rotation schedule in MedHub
  • Oversees creation and distribution of MedHub evaluations
  • Oversees daily didactic sessions – ensures accurate scheduling, attendance, communication, CME status and presentation setup
  • Coordinates and participates in required Program Evaluation Committee (PEC) meeting and Clinical Competency Committee (CCC) meetings

Polices and Communication:

  • Evaluates and revises program policies as needed to ensure alignment with institutional polices and accreditation requirements
  • Ensures updates for educational programs website and departmental HR system

Recruitment and Onboarding:

  • Downloads and distributes applications for review
  • Organizes and executes recruitment interview days, coordinating all arrangements including invitations, scheduling and declinations for approximately 80 candidates
  • Creates itineraries and interview packets ensuring completion of required documentation and notification to faculty
  • Applies knowledge to answer incoming trainee credentialing questions
  • Develops and oversees implementation of all orientation activities including presentation of program materials to residents and fellows

HR Function:

  • Reviews and submits HR related documentation for incoming, current and graduating trainees
  • Submits Personal Action Request (PAR) into MPathways as required
  • Submits Leave of Absence forms adhering to GME and ACGME standards and determines if training extensions are needed based on Board requirements
  • Approves and tracks time off to ensure compliance with GME and HOA requirements
  • Monitors licensure, life support certification, MLearning training compliance
  • Coordinates and completes training verification requests for former trainees

Education, Wellness and Social Events:

  • Establishes and maintains all trainee and program files
  • Participates in sensitive/confidential meetings within the program and maintains confidentiality of all activities
  • Plans/organizes graduation and welcome events, coordinating all arrangements
  • Coordinates and implements University hosting policies/procedures
  • Assists with implementation of trainee wellness and social events, as requested

Finance:

  • Manages meal card funds in accordance with GME and HOA guidelines
  • Requests purchase orders for events, educational materials, and exams
  • Completes required documentation related to graduation gifts
  • Interacts with external vendors to procure resources related to trainee education

Required Qualifications*

In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment. 

  • Bachelor’s degree or equivalent combination of education and experience
  • 3-5 years of professional/administrative experience
  • Demonstrated ability to think autonomously and escalate issues as needed
  • Demonstrated ability to make independent decisions to determine appropriate course of action within the context of policies and standards
  • Proven ability to prioritize, meet deadlines and produce detailed and accurate work
  • Proven ability to take a proactive approach to all responsibilities
  • Demonstrated ability to work independently and establish priorities yet function as an integral part of a highly productive team
  • Excellent verbal, interpersonal, and organizational skills with a strong customer focus
  • Proven ability to assess and handle highly sensitive and confidential matters
  • Demonstrated commitment to follow projects through to completion
  • Excellent computer skills including MS Word, Excel and Powerpoint
  • Ability to troubleshoot minor information systems and AV problems
  • Must be dependable with a history of excellent attendance
  • Demonstrated ability to operate with considerable independence and work under general supervision

Desired Qualifications*

  • Previous experience in an academic environment, preferably medical education.
  • Proficiency and experience using residency management software.
  • Reasonable knowledge of University policies and procedures.
  • TAGME certified

Work Locations

NCRC, 2800 Plymouth Rd, Ann Arbor, MI.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.