How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Neurology is seeking a highly-qualified administrative assistant senior to support faculty at our administrative offices located at Taubman Health Center. The successful candidate will utilize their skills in effective communication, problem solving, teamwork and service excellence. They will provide comprehensive, highly responsible administrative support to faculty supporting their academic and research missions with a service-oriented attitude and attention to detail.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- Retirement Savings Opportunities
- Effectively manage the daily electronic calendar of Neurology faculty including group calendars; anticipate and resolve coverage needs due to faulty absences.
- Schedule meetings; manage catering orders as needed.
- Answer, screen, handle and/or route all business telephone, fax communications. Track messages and assist with responses.
- Format and edit a variety of correspondence and perform document management for manuscripts, abstracts, protocols, grant reviews, minutes, etc.
- Update monthly project grant reconciliation excel spreadsheet. Keep faculty updated on available funds.
- Regularly update all faculty reference databases, curriculum vitae, bio-sketch, NIH other support documents and resource pages.
- Organize, open and distribute incoming/outgoing mail and assist with follow-up.
- Organize faculty and visitor travel, as well as meeting and conference hosting.
- Track and record Faculty CMEs.
- Complete and process license renewals, membership dues and subscription renewals.
- Complete business travel arrangements, including registrations, transportation, lodging and related external and university forms. Process travel reimbursements.
- Process reimbursements through CONCUR.
- Procurement responsibilities, P-card and SOA reconciliation.
- Submit and track faculty absences working with clinical mangers and clinical coordinators.
- Provide support for all other academic/research administrative projects.
- Provide cross coverage for administrative assistants within the department as needed.
- Other duties as assigned.
Brain Tumor Board Weekly Meeting Coordination:
- Manage the Neuro-BTB emails.
- Receive BTB case requests, locate all information for patient listing, prepare documents.
- Work with staff from Neuro-Oncology, Neurosurgery, Radiation Oncology, Pathology, and Radiology to create weekly case lists and send email reminders and updates regarding case list.
Coordination of Neuro-Oncology and Headache Fellowship Programs:
- Coordinate/process applications/documents.
- Coordinate interview schedules with faculty across departments.
- Submit yearly accreditation application materials/payments to maintain accreditation.
- Work closely with Fellowship Director regarding onboarding and credentialing.
- High School Diploma and more than four years of experience
- Experience using MiChart (Epic)
- Proven ability to prioritize, meet deadlines and produce detailed and accurate work; demonstrated ability to exercise good judgement and work successfully within a team and also independently; excellent computer skills (especially in Microsoft Word, Excel, PowerPoint and Adobe Acrobat).
- Excellent verbal, interpersonal and organizational skills with a strong customer focus; excellent written and oral skills; and proven ability to assess and handle highly sensitive and confidential matters.
- Ability to interact in a professional manner with internal and external organizations, callers, donors, news media, administrators and officials.
- Understanding of University policies and procedures
- Knowledge of medical terminology.
- Knowledge and experience with grant applications.
- Experience with Outlook, P-card management, MICME, PubMed, eResearch, Mpathways, Concur, M-CV, DropBox, and Zoom.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.