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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Michigan Hospital Medicine Safety Consortium, or HMS, is a Collaborative Quality Initiative. The data-driven collaborative is comprised of 60+ hospitals across the state of Michigan. The goal of the consortium is to improve the quality of care for hospitalized medical patients who are at risk for adverse events. For more information about HMS, see www.MI-HMS.org.

HMS is currently seeking a highly motivated, detail oriented, experienced self-starter to join the role of Administrative Assistant Senior to support the Michigan Hospital Medicine Safety (HMS) Consortium. The Administrative Assistant Senior is an essential member of the administrative team, serving as the first point of contact for HMS and providing a wide variety of support for the HMS Coordinating Center team and partners.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  •  Retirement Savings Opportunities

Responsibilities*

  • Manage arrangements for HMS Coordinating Center meetings including: Scheduling/hosting Zoom meetings and webinars or in-person meetings, sending meeting agendas, taking meeting minutes, and making catering arrangements (for onsite meetings).
  • Maintain HMS global email lists, HMS website access, and prepare slides, posters, and handouts for presentations using graphic software.
  • Make travel arrangements and complete travel expense reports and other various reimbursement requests for HMS Coordinating Center team members.
  • Answer emails/telephone calls, draft routine correspondence, manage calendars, order office supplies, prepare administrative and financial paperwork, and assist with special events/projects as needed.

Required Qualifications*

  • Bachelor's degree and/or 5 or more years of progressive administrative experience.
  • Must be proficient using video conferencing software, Microsoft Office applications (Excel, Word, PowerPoint,) and Adobe Acrobat.
  • Proven ability to effectively prioritize, multitask, and adapt as priorities shift.
  • Strong organizational skills and attention to detail, with the ability to work independently and as part of an integrated team.
  • Exceptional written and verbal/interpersonal skills.

Desired Qualifications*

  • Ability to make complex travel and conference/event arrangements.
  • Prior experience within the University of Michigan and familiarity with their systems, policies, and procedures.
  • Previous experience in a healthcare-related setting.

Work Schedule

This is a 40-hour full-time position, with a day shift work schedule of Monday - Friday. Hours may vary.

This role will require travel periodically within the state of Michigan for meetings (on average 5-10 times a year).

Work Locations

Until the Fall of 2021, this position will be working remotely. We anticipate in the Fall of 2021 to return to the office at the North Campus Research Complex (NCRC) with the potential opportunity of a hybrid remote/onsite work arrangement.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.