How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- Retirement Savings Opportunities
The Michigan Hospital Medicine Safety Consortium, or HMS, is a Collaborative Quality Initiative. The data driven collaborative is comprised of hospitals across the state of Michigan. The goal of the consortium is to improve the quality of care for hospitalized medical patients who are at risk for adverse events. For more information regarding HMS, see www.MI-HMS.org.
HMS is seeking a highly motivated, detail oriented, experienced self-starter to join in the role of Administrative Assistant Senior to support the Michigan Hospital Medicine Safety (HMS) Consortium. The administrative assistant will communicate with 60+ Michigan participating hospitals and assist with collaborative wide meetings logistics and planning, formatting and sending HMS reports, scheduling and hosting/maintaining HMS webinars, meetings, abstractor trainings, etc. via Zoom or in-person.
Key responsibilities include: Managing arrangements for meetings including scheduling/hosting Zoom meetings and/or webinars or in-person meetings, catering and logistical arrangements (for onsite meetings), assisting coordinating center staff with meeting and/or training preparations (agendas and meeting/training materials), maintaining global e-mail lists, taking minutes at meetings, and preparing slides, posters and handouts for presentations using graphic software. Additional responsibilities include: Making travel arrangements, completing travel expense reports and other reimbursement requests, answering emails/telephone calls and triaging appropriately, maintaining and organizing calendars, scheduling HMS Coordinating Center meetings, ordering supplies, preparing administrative and financial paperwork, utilizing M-Pathways and Concur and assisting with special projects as needed.
- Bachelor’s degree and/or 5-7 years of progressive administrative experience
- Advanced proficiency in the use of computers including standard applications such as web conferencing software (i.e. Zoom, Webex, etc.), Excel, Word, PowerPoint, and Adobe Acrobat
- Demonstrated organizational skills and highly self-motivated to successfully complete multiple tasks and prioritize work duties within established and changing deadlines
- The ability to multi-task with the propensity to regularly exercise judgement in setting priorities and adjust as needed for changing priorities is necessary
- Exceptional written, verbal, and interpersonal skills with various audiences and levels of the Consortium, including physicians, staff, and multiple stakeholders from 60+ participating hospitals
- Demonstrated ability to compose and produce professional correspondence, including regular email communications/announcements, meeting minutes, agendas, etc.
- Must be extremely detail-oriented and focused with the ability to work independently as well as part of a team
- Excellent interpersonal skills with a dependable attendance record as well as strong follow-through and organizational skills are required
- Individual must be able to travel periodically within the state of Michigan for meetings (on average 5-10 times a year)
- Prior experience within the University of Michigan and familiarity with their systems, policies, and procedures
- Previous experience in a healthcare-related setting
- Experience scheduling and/or hosting Zoom meetings, Outlook, Concur, Google Docs, Adobe and M-Pathways
- Experience in P-card reconciliation, travel expense reports, and other types of financial reimbursement
This is a 40-hour full time position, with a day shift work schedule of Monday - Friday. Hours may vary.
Until the Fall of 2021, this position will be working remotely. We anticipate in the Fall of 2021 to return to the office at the North Campus Research Complex (NCRC) with the potential opportunity of a hybrid remote/onsite work arrangement.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.