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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan’s College of Engineering (CoE) provides scientific and technological leadership to the world. We seek to improve the quality of life by developing intellectually curious and socially conscious minds, creating collaborative solutions to societal problems, and promoting an inclusive and innovative community of service for the common good. Our graduate and undergraduate programs are highly ranked and have a strong reputation for excellence. Michigan Engineering’s graduate and undergraduate degree programs rank 4th and 6th in the nation, respectively. Our online graduate degree programs consistently rank in the top 10 nationwide.

Climate and Space Sciences and Engineering offers educational programs in atmospheric and climate physics and chemistry, as well as on the interactions with both the surface (biosphere, oceans, cryosphere) and upper atmosphere (thermosphere and ionosphere). The department’s research spans atmospheric and climate sciences, ionospheric and magnetospheric research, planetary sciences, and Solar and heliospheric sciences. Climate & Space is one of the few places in which students can participate in world-class engineering work on NASA space missions. Our researchers lead space-based Earth science missions; develop space weather modeling used not only for research and education, but also for NOAA operational space weather forecasts; and reach out to study the environments of planets in the outer Solar System
and beyond.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

 

Responsibilities*

The department is seeking an experienced professional to serve as Research Administration Manager. This position will provide oversight, supervision, and content expertise for research administration operations and pre-post award activities for faculty within Climate and Space Sciences and Engineering. This individual will work directly with the Finance Manager as well as the Department Administrator and partner with the Associate Chair for Research. The Research Administration Manager must have excellent interpersonal skills and be able to partner with colleagues at all levels. This position requires ability to manage shifting priorities, and a proactive individual who will approach the work with a customer service orientation.

Salary based on experience.

Research Administration: 50%

  • Advises the Principal Investigator on the most effective way to achieve an effective, quality proposal and coordinates a timely submission process, ensuring appropriate approvals.
  • Develops project timelines based upon proposal requirements; submits requests for no-cost extensions or other extensions as needed; manages proposal submission process.
  • Ensures compliance/oversight by monitoring budgets and spending, approving capital equipment requisitions, and providing guidance and counsel for the stewardship of sponsored research funds.
  • Maintain appropriate communications with faculty, CLaSP and CoE administrators, ORSP and Sponsored Programs. Responsible for interpreting regulations and guidelines of internal and external funding
  • Responsible for coordinating and independently managing the administrative research process, by assisting with the creation of complex proposals, including locating relevant materials, formatting and editing, providing assistance with the preparation of multi-year budgets, preparing and assisting with budget justifications, coordinating with internal and external entities as appropriate, and ensuring timely routing of proposals through the institutional approval process
  • Post-award activities are primarily financial in nature and will include independently projecting and updating encumbrances, faculty portfolio analysis, preparing and reviewing financial transactions, and monitoring appropriateness for grant funding and allowability
  • May compile complex financial information pertaining to such matters as journal entries, vouchers, and standard transactions such as expenditures for materials, equipment, support staff and travel
  • Resolve mid-size compliance-related issues and work with management on larger issues, act as a resource for other staff
  • Advise faculty on best practices for post-award management, including assistance with rebudgeting, report preparation, and renewals/extension paperwork

Supervision: 35%

  • Supervise the day to day operations of a team of research administrative professionals; ensure consistency in service delivery, effective procedures, compliance, and communication.
  • Ensure compliance/oversight by monitoring budgets and spending and providing guidance and counsel for the stewardship of sponsored research funds. Ensure the team  follows established procedures and compliance with sponsor guidelines as well.
  • In consult with the Finance Manager interview, hire, and train employees; plan, assign, and direct work; conduct performance appraisals; mentor on-going professional development; establish back-up cross-training; support diversity, equity, and inclusion (DEI) efforts
  • Participate in fostering effective and integrated connections, workflows, activities, and communications between and across teams and stakeholders
  • Engage and advocate in professional development activities related to position responsibilities and advancement of the team

Other Administrative Activities: 15%

  • Work directly with the Finance Manager to set policy and procedures consistent with department, college and university best practice
  • Manage continuous process improvement efforts for research administration in collaboration with the Finance Manager
  • Coordinate closely with the department Finance Manager and Department Administrator to oversee research financials

Required Qualifications*

Bachelor degree or equivalent combination of education and work experience, typically with six years or more of progressively responsible experience in research administration, preferably in an academic setting. Must include significant direct experience with pre-award activities.

  • Minimum 2 years of supervisory experience and all related personnel management aspects required
  • Works independently to interpret and apply guidelines and policies including Uniform Guidance, budgeting restrictions and sponsored research policies
  • Applies advanced knowledge of independently managing the pre-award or post-award process
  • Progressive knowledge of Excel and other Office products, comfort with changing technology
  • Ability to develop and implement procedures, map workflows, and document processes
  • Demonstrates ability to work independently and as part of a team, ability to be a mentor to other team members
  • Collaborate effectively with co-workers and work with a diverse group of customers providing excellent customer service
  • Attends to detail, exhibits sound judgment, follows work through to completion, and meets high work standards
  • Demonstrates ability to work under pressure of deadlines, set priorities, and manage competing deadlines
  • Excellence in verbal and written communication skills

Desired Qualifications*

  • Certified Research Administrator (CRA)
  • Experience in higher education preferred
  • Knowledge of University policies and procedures
  • Knowledge of UM financial practices and processes strongly preferred
  • Prior experience with federal funding agencies and contract administration strongly preferred
  • Preferred experience with databases, query management tools and University systems, such as Business Objects, M-Reports, Concur, and other M-Pathways systems
  • Experience with eResearch electronic PAF and proposal submission
  • Prior experience contributing to the development of others through mentoring or training.

Additional Information

The College of Engineering seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of the College of Engineering.

To learn more about diversity, equity, and inclusion visit
https://www.engin.umich.edu/about/diversity/lusion.html

To learn more about the College of Engineering strategic vision visit
https://www.engin.umich.edu/about/strategic-vision/urces/lsa-staff-guiding-principles.html

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.