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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Pediatric Neurology division of the University of Michigan Health System brings together the expertise and specialized skills of a multidisciplinary staff devoted to training the next leaders in pediatric neurology, improving the lives of our patients through research and promoting optimal care for infants, children and adolescents with neurological problems.  We are seeking a compassionate, enthusiastic, and self-driven Administrative Assistant Intermediate.  


Duties supporting the division:

  • Maintain inventory of division related supplies
  • Maintain division calendars
  • Program coordinator for ECHO (Extension for Community Healthcare Outreach) program – including CME application, program documentation and participant recruitment.
  • Schedule meetings and calendar support for division faculty
  • Prepare and distribute meeting minutes for division meetings
  • Manage pediatric neurology office mail
  • Manage division dashboards and reports
  • Updating documents in shared drive and division Wiki
  • P-Card reconciliation for clinical supply orders, faculty travel and division purchases
  • Scanning documents
  • Assist in updating and maintaining the division QGenda calendar, update faculty absences, schedule changes, etc.
  • Train and serve as back up for division staff for time off
  • Perform other related duties as assigned

Required Qualifications*

  • High School diploma or an equivalent combination of education and experience is necessary.
  • Minimum of two years of administrative support experience
  • Experience and proficiency in utilizing computer including standard business computing programs, preferably the Microsoft Office Suite
  • Must have a solid knowledge of general office practices and ability to understand medical documentation, coding and diagnosis.
  • Strong interpersonal and communication skills are necessary.
  • Demonstrated active listening, written, verbal and information technology skills.
  • Ability to manage stress effectively.
  • Ability to work collaboratively and seamlessly as an integral member of the team.
  • Ability to take initiatives and exercise critical thinking skill to effectively solve problems and improve quality with the framework of patient care support protocols.

Desired Qualifications*

  • 2-3 years’ experience within a large, complex healthcare system.
  • Previous Michigan Medicine experience
  • Solid understanding of computer systems, and Microsoft Office applications.
  • Proficiency in Medical Terminology.
  • Previous experience with MiChart Cadence/Epic system.
  • Seek constructive approached to resolving workplace issues.
  • Responds positively to change, showing willingness to learn new ways to accomplish work.
  • Adhere to high standards of teamwork by demonstrating adaptability, flexibility, and consistently sharing information and resources with others.
  • Knowledge of University policies and procedures.

Work Schedule

This is a full time, permanent position. Office hours are M-F from 8am-5pm.

Work Locations

The division is located on the 12th Floor of C&W Mott and is an "in person" position.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.