How to Apply
To apply to this position, please include a cover letter attached as the first page of your resume, addressing your specific interest in the position and outline your skills and experience that directly relate to the position.
Reporting to the Executive Director, the University of Michigan Youth Policy Lab seeks an administrative assistant to provide general administration, research, financial, and communications support to the YPL team. As a research center sponsored by both the Gerald R. Ford School of Public Policy and the Institute for Social Research, the University of Michigan Youth Policy Lab helps community and government agencies make better decisions by measuring what really works. We recognize that the wellbeing of youth is intricately linked to the wellbeing of families and communities, so we engage in work that impacts all age ranges. Using rigorous evaluation design and data analysis, we're working closely with our partners to build a future where public investments are based on strong evidence, so all Michiganders have a pathway to prosperity. For more information, please visit us at https://youthpolicylab.umich.edu/.
Please note: we have posted this position at the intermediate level, however we will consider more senior candidates for the senior level as well.
The Ford School is one of the nation’s foremost policy schools, housed at one of the world’s great public universities. We lead research that illuminates public policy challenges and opportunities, educate future policy leaders and analysts, and work with policymakers to inform and improve local, state, national, and international policies. Our dedication to the public good is grounded in our core values and inseparable from our commitment to diversity, equity, and inclusion.
To learn more about the Ford School, read About Us.
- Provide administrative support to faculty directors, executive director, and staff; including managing calendars, coordinating travel arrangements, filing, printing, copy editing,
- Reconcile purchasing card (pcard) expenses, manage reimbursements, including travel, and prepare expense reports in Concur. Coordinate purchasing, vendor payments, and relations.
- Answer phone and email inquiries, review incoming mail and resolve both routine and complex inquiries.
- Provide administrative support to grant reporting, data security procedures, Institutional Review Board applications and continuing reviews, and Unfunded Agreements. These duties will include gathering information, collecting signatures, proofreading, scanning documents, and assembling materials as directed.
- Assist with journal entries, requisitions, purchase orders, vouchers payments, vendor & consultant contracts, and People Pay request. Establish and maintain supplier IDs. Maintain electronic filing system of procurement documents. Communicate with the Research Admin to ensure appropriate use of funds for particular purchases.
- Provide support to research projects on an ad hoc basis including mailings, data entry, publication editing and dissemination, and other related tasks.
- Provide hands-on event support and coordinate event logistics, including invitations, RSVPs and registrations, room reservations, travel and lodging arrangements, agendas, meeting materials and packets, promotional materials, meals and refreshments, audio/visual solution coordination, expense reimbursements, meeting minutes and documentation;
- Work closely with the executive director to manage communications efforts, including updating the website, maintaining and updating mailing lists, developing and disseminating newsletters in MailChimp, working with ISR & Ford School communications staff, managing relationships and work products of external communications contractors, and related tasks.
- Assist with tracking and reporting on outreach and dissemination activities and impact.
- Other duties as assigned.
- An associate’s degree and at least two years of administrative support experience or the combination of education and experience that enable the performance of all aspects of this position. The senior level role, requires at least four years of administrative support experience.
- Strong computing skills, including proficiency with Microsoft Word, Excel, PowerPoint, and the ability to learn new software applications quickly.
- Ability to manage a large and diverse workload with attention to detail and the ability to meet deadlines in a timely manner.
- Capacity to exercise initiative, independent judgment, diplomacy, and confidentiality with a positive service-oriented attitude.
- Excellent organizational and interpersonal skills including the ability to work cooperatively with staff in various offices at the Ford School and throughout the University of Michigan.
- Excellent verbal and written communication skills, including spelling, grammar and punctuation.
- A bachelor’s degree, preferably in business administration, economics or another social science discipline.
- Proficiency with University of Michigan information technology enterprise systems such as M- Pathways (PeopleSoft), Business Objects, Concur and M-Reports.
- Experience using Adobe forms, Qualtrics, InDesign, Google forms and documents, and Canvas
- Knowledge of University of Michigan rules and regulations for business operations and sponsored projects.
- Experience with events planning and management.
- Experience or demonstrated interest in social policy.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.