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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should include 1) your specific interest in the position; 2) your skills and experience that directly relate to this position; and 3) your approach to understanding the perspectives of colleagues and community partners from different backgrounds and cultural viewpoints.

Job Summary

The Department of Psychiatry maintains a large and diverse portfolio of research that is dedicated to increasing our knowledge of depression, bipolar, and anxiety disorders, addiction/substance abuse, and other brain conditions.  Our funding comes from many different funding sources including the National Institutes of Health, Department of Defense, State of Michigan, foundations, and industry.  We are a large team dedicated to supporting our faculty in all aspects of research administration from proposal planning and submission to post-award project management and closeout.  

We are seeking a Research Administrator Senior to join our team in Psychiatry Grants Administration.  The successful candidate will support the TRAILS portfolio led by Dr. Elizabeth Koschmann and includes sponsored projects with the State of Michigan, Department of Education, multiple foundations, and multiple school districts around the country.   This position will manage Dr. Koschmann’s portfolio of sponsored research proposals and projects while ensuring compliance with all applicable regulations and University policies.  

Diversity, Equity, and Inclusion (DE&I)
Learning and working in environments designed for diversity, equity and inclusivity are necessary for TRAILS to address the vast inequities in access to evidence-based mental health care for young people of color and other marginalized populations.  In addition to collaborating with faculty and staff on projects that explicitly focus on DE&I, TRAILS uses inclusive design and implementation processes in all of our work. Individuals from groups historically underrepresented in higher education and healthcare settings are strongly encouraged to apply, including individuals with disabilities, BIPOC, and individuals identifying as LGBTQIA+. For more information, please visit our website: trailstowellness.org/our-commitments

Responsibilities*

Perform pre-award administrative activities for the TRAILS portfolio.  Activities include but are not necessarily limited to developing budgets, budget justifications, preparing Proposal Approval Forms, and other core financial and administrative documents in support of both internal and external grant proposal submissions.  Ensure that all applications meet agency and university guidelines, while meeting internal and external deadlines.

Perform post-award administrative activities for the TRAILS portfolio.  Activities include but are not necessarily limited to: reconciling, analyzing, and maintaining grant accounts, including trending and forecasting expenses and funding, involving cost shares; monitoring Uniform Guidance expenses; processing budget reallocations, Post Award Change Requests, Financial Status Reports, and Uniform Guidance Reports; administer subcontracts; and investigate/resolve discrepancies.

Required Qualifications*

  • A minimum of 5 years of pre- and post-award research administration experience.
  • Bachelor's degree or an equivalent combination of education and relevant experience
  • Strong computer skills and experience working with Microsoft Office and Adobe Professional.
  • Excellent organizational skills.
  • Strong written and interpersonal communication skills.
  • Exceptional customer service skills.

Desired Qualifications*

  • Master’s degree in health administration, public administration, business, or related field.
  • Experience with both pre- and post-award research administration within the University of Michigan and/or with the State of Michigan Department of Health and Human Services.  
  • Advanced Excel skills.
  • Prior experience with M-Pathways, Business Objects, M-Reports, and the University's eResearch Proposal Management System.

Work Schedule

Monday - Friday 8:30 a.m. - 5:00 p.m

Work Locations

North Campus Research Campus, Bldg. 520, 1600 Huron Parkway, Ann Arbor, MI

Additional Information

This is not a remote position, however, due to COVID-19, the responsibilities of this role will be performed remotely until notified. 

Excellent benefits are available, for details, see benefits.umich.edu/

The salary for this position will be based upon the selected candidate’s education and experience.

Background Screening

Under Michigan law, a criminal history check including fingerprinting is required as a condition of transfer or employment for this position.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

E-Verify

The University of Michigan participates with the federal EVerify system.  Individuals hired into positions that are funded by a federal contract with the FAR EVerify clause must have their identity and work eligibility confirmed by the EVerify system.  This position is identified as a position that may include the EVerify requirement.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.