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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Office of the Vice President for Research is seeking a highly motivated and organized individual to join our administrative team as an Executive Assistant to perform advanced, diversified and confidential administrative and secretarial duties. This position requires broad and comprehensive experience, skill and knowledge of university policies and practices, and will partner with and provide high-level support for associate vice presidents, assistant vice presidents, and directors as assigned. Tasks will include calendar, committee, event, meeting, and travel support, as well as general administrative and project management functions.

Responsibilities*

  • Perform advanced, diversified and confidential administrative and secretarial support for assigned associate/assistant vice presidents and directors. Tasks will vary based on needs and priorities, and will include overall coordination and management of executive assistant activities including calendar, committee, event, meeting, and travel support, and communications with stakeholders.

  • As a member of the administrative team, provide high-level administrative services to support efficient daily operations of the office. This includes providing backup executive level support while also performing general administrative tasks as needed, such as greeting guests, maintaining conference rooms and assisting with other projects as assigned.

  • Lead and/or assist with planning and execution of event logistics including on-site and virtual programs as needed.

  • Other duties and projects as assigned.

Required Qualifications*

  • At least 5-7 years of broad and progressive leadership/executive level experience performing advanced, diversified and confidential duties.

  • Proven ability to work professionally with the public and serve as a representative of the office with discretion.

  • Ability to work in a fast-paced and collaborative environment.

  • Ability to work flexibly and independently, set priorities, work simultaneously on numerous tasks, use good judgement and initiative, and meet/exceed deadlines.

  • Possess strong communication skills.

  • Has a proven record of displaying strong attention to detail, deep dedication to customer service, and a team approach to work.

  • Possess exceptional office technology skills including Microsoft products, virtual platforms, and room A/V systems, and a willingness to learn and master new technologies as needed.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.