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The Gift Coordinator (GC) is responsible for the accurate and timely submission of gifts given to the Michigan Medicine (MiMed), for deposit, receipting, and donor recognition purposes. The GC will act as a liaison among departments, development colleagues, and the Office of University Development, ensuring efficient and accurate management of all Michigan Medicine gifts as well as fundraising-related non-gifts. The GC serves as a subject matter expert for Michigan Medicine in all matters of gift acceptance. Attention to detail is critical to ensure MiMed is compliant with IRS, SPG and cash management guidelines.
MiMed Development Gift Acceptance
Prepare gifts of cash, check, and credit card for processing, ensuring donor information and gift designation are accurate, while demonstrating a strong knowledge of donor intent and legal donor identification guidelines
- Create online journal entries following internal controls guidelines
- Open gift accounts as directed (endowed and expendable)
- Utilize Business Objects to report on donor and fund information
- Respond to specific data requests
- Process credit card transactions (in house) when required, ensuring compliance with SPG and cash management guidelines
- Transfer all credit card charges from internal credit card terminals to various gift funds
- Enter donor intent into DART.
- Review gift agreements, estate documents and any other relevant establishment documents to transfer information into our donor database (DART).
- Ensure that all funds created by a donor are documented in DART.
- Add corresponding donor intent attributes into DART
- Respond to questions/concerns and take appropriate action to resolve issues internally and/or escalate them appropriately. Work in collaboration with stakeholders to identify and solve problems.
- Under general supervision, provide support for ongoing special projects as they relate to the stabilization and maintenance of DART
- Continually review gift handling procedures for accuracy, timeliness and donor satisfaction
- Other work and/or special projects as assigned
- Bachelor degree or equivalent combination of education and experience
- One to three years progressively responsible finance/accounting experience
- Experience in using databases and generating reports (Access/Excel/PowerPoint)
- Customer service experience
- Excellent written and verbal communication skills
- Must be self-motivated, highly dependable, independent worker with the ability to efficiently and effectively prioritize work with little direct supervision
- Discretion and the ability to interact with top-tier donors while maintaining a high level of confidentiality
- Ability to work flexible hours with occasional weekend and evening work as needed
- Superb attention to detail
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.