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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Please include where you heard about this position.

Job Summary

Physician Relations and Outreach is part of the Office of Patient Experience. We are committed to promoting and sustaining the ideal patient and referring physician experience through excellence in patient and family centered care. Each employee is expected to understand and demonstrate that in every interaction we represent our entire organization in the care we provide and in the courtesies we extend to referring physicians, patients, families, and each respective team member.  

 The Senior Physician Relations Representative serves as a dedicated, and highly skilled, customer service liaison between the referring physician and Michigan Medicine. Approximately 16,000 providers across the state of Michigan and northern Ohio access M-LINE and the Provider Access Center to coordinate care with U-M providers.  The Senior Physician Relations Representative will cross train and rotate between M-LINE and the Provider Access Center to create the ideal referring physician experience, as well as support coordination of care with Michigan Medicine affiliates.  

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Physician Relations Management:
Advocator, Advanced Problem-solver and Excellent Communicator

  • Act as an ambassador/liaison/navigator between referring providers and Michigan Medicine.
  • Manage large amounts of customer interactions (calls, faxes, emails, eReferrals).
  • Provide accurate Michigan Medicine information about 20 clinical departments, 125 specialty clinics, 3 hospitals (University Hospital, C.S. Mott Children’s Hospital and Von Voigtlander Women’s Hospital, Frankel Cardiovascular Center), 40 outpatient facilities and 3,500 U-M physicians.
  • Identify and assess customers’ needs to achieve satisfaction and create the ideal referring physician experience.
  • Build sustainable relationships and trust with physician practices through open and interactive communication.
  • Proficient in medical terminology to effectively engage with health care professionals and navigate health system based on patient diagnosis, clinical services, faculty expertise or referral guidelines.
  • Implement on call procedures and utilize paging system to accurately identify appropriate on call U-M physician for physician-to-physician consultations, hospital transfers and admission requests (daytime, evening and midnight) 
  • Facilitate One Stroke Program requests from hospitals across the state of Michigan who urgently need to transfer aIschemic or Hemorrhagic Stroke patient to Michigan Medicine.
  • Facilitate emergent coordination of care involving the Emergency Department and Survival Flight from community hospitals and referring physicians.
  • Manage and process daily volume of Care Everywhere eReferrals. Confirm diagnosis and medical documentation. Transcribe referral into the appropriate MiChart clinical referral work queue. Update referring physician and patient demographic information.
  • Resolve any emerging problems that referring physicians might face with accuracy and efficiency.
  • Demonstrate confidence at troubleshooting and investigate if they don’t have enough information to resolve customer complaints.
  • Serves as an advocate for the referring physicians and take the extra mile to engage customers.
  • Identify service gaps and communicate innovative solutions to team and/or manager.
  • Works independently to resolve referring physician issues and complaints related to access and communication issues. 
  • Conceptualize and quickly adopts process improvements.
  • Communicate effectively in ways that enhance productivity and build respectful relationships.
  • Demonstrate advanced active listening, written and verbal skills.
  • Represent Michigan Medicine at CME events, outreach dinners, and conference exhibits.

Michigan Medicine Affiliate Support: Demonstrating Collaboration and Operational Integration

  • Knowledgeable of Michigan Medicine affiliates (MidMichigan Health, Metro Health and Sparrow Health) and their geographic locations, including their outlying facilities.
  • Foster referral relationship between affiliate providers and U-M providers.
  • Facilitate telemedicine procedures/protocols between health systems.
  • Coordinate Stroke, ED-to-ED and hospital transfer requests for Metro Health from neighboring hospitals near Grand Rapids/Wyoming, Michigan.
  • Access and accurately utilize communication systems at Metro Health to facilitate transfer requests.
  • Familiar with affiliate providers and their clinical programs.

Database Management: Accurate, Proficient and Diligent

  • Collect accurate and complete data for documentation of all customer interactions and enters data accurately in a Customer Relations Management (CRM) database.
  • Maintain database quality by timely entry of new or updated information.
  • Familiar and can articulate options of Health Information Exchange (HIE) systems (U-M Provider Portal, Care Everywhere and Great Lakes Health Connect) to referring providers.

Required Qualifications*

  • Associate degree or equivalent combination of education.
  • 8 years of professional experience in the healthcare or customer service industries.
  • Demonstrated ability of strong problem-solving skills. 
  • Advanced or proficient with medical terminology.
  • Ability to work in a self-directed manner, with minimum supervision, while interacting with health care professionals (physicians, nurses, physician assistants, practice managers, referral coordinators) and referring hospitals.
  • Hands on knowledge and experience with database management or Customer Service Management (CRM) systems.
  • Customer oriented and ability to adapt/respond to a diverse customer base.
  • Fast learner and great team player
  • Ability to work in a collaborative environment
  • Strong interpersonal and teamwork skills, written and oral communication skills
  • Demonstrated organizational and analytical skills
  • Very detail-oriented
  • Dedicated to follow-through and results

Customer Service Rep Inter:

  • 2 years of experience

Work Schedule

Day shift: Wednesday, Thursday, Friday - 8:30 a.m. - 5:00 p.m.

Afternoon shift Saturday and Sunday - 3:00 p.m. - 11:00 p.m. 

Our program is 24x7 and may require work shift flexibility based on business needs.  Shifts include daytime, evening, midnight - 7-days per week.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

What benefits can you look forward to?

  • Excellent medical, dental and vision coverage effective on your first day
  • Retirement savings opportunities
  • Generous Paid Time Off program 
  • Paid Holidays

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.