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Application Instructions
Candidates should submit the following as one document:
1. Cover Letter / Letter of interest
2. Resume
3. One page statement that discusses/shares a recent experience; what was learned from this experience, and what you did with what you learned.

In order for the Career Portal system to accept a cover letter and one page statement, please include these as a page of your resume document.


The School of Social Work Research Office at the University of Michigan is committed to providing faculty with the necessary support and resources to successfully submit and procure sponsored awards.  Our office manages approximately 150 proposals and Unfunded Agreements and over 75 awards each year to a wide variety of government agencies, foundations and philanthropists.  The position will work closely with the faculty and is supervised by the Research Office Manager.  Under FLSA, incumbents in this position are exempt.  The required responsibilities and proficiencies for this position include but are not limited to:

  • Work with faculty to locate internal and external funding opportunities.  (5%)


  • Assist the faculty in preparing and submitting proposals for sponsored research support, grants and awards. Review proposals and recommend revisions. Independently procure information about grant requirements for submissions from the University and/or the funding agency; assist in the preparation of research related materials, including grant proposals; format applications to meet sponsor requirements; review draft applications for conformity with funding requirements; proofread and process research proposals within applicable time constraints; maintain and monitor project deadlines.  (25%)
  • Assist and advise regarding University research policies and issues including:  project budget development, accounting principles, sponsor regulations, sponsor selection, and contract terms and conditions.  (10%)
  • Assist faculty in preparing budgets for research and training programs adhering to established School of Social Work guidelines.  Assist faculty in the preparation of  various required pre- and post-award sponsor forms. (10%)


  • Monitor project budget activity to ensure that the projects are continuing as proposed with emphasis on monthly reconciliation and fiscal review. (25%)
  • Approve all expenditures, such as HR and P-Card transactions, purchase and reimbursement requests, Purchase Order requests, etc., within prescribed limits according to Uniform Guidance, University, and sponsor guidelines and resolve problems.  (5%)
  • Arrange and process various requests affecting a project, such as time extensions, supplemental funds, subcontracts with other institutions, subprojects with other UM departments, changes in the scope of work and budgetary changes. (10%)
  • Manage submission of progress and final reports and Financial Status Reports (FSRs) and Uniform Guidance Reports. (5%)


  • Other duties as assigned. (5%)  

Desired Qualifications*

Candidates applying for this position should:

  • Possess a Bachelor's degree and a minimum of five years work experience in research administration
  • Be able to work independently, be self-motivated, flexible, reliable, and detail-oriented, have stellar interpersonal/organizational skills, excellent written/verbal communication skills, be a thinker and a problem solver
  • Be a highly dependable team player with a positive attitude seeking to be an integral part of the School's success  
  • Have the ability to work under pressure in a fast-paced, multi-tasking environment, and the ability to maintain and respect confidentiality 
  • Have solid computer skills and demonstrated experience in creating and maintaining databases, and entering data.  Experience with Word, Excel, and Filemaker as well as solid MPathways knowledge.
  • Have extensive experience in research administrative services and familiarity with University research administration.
  • Be able to proactively anticipate work requirements based on prior requests and instructions
  • Be a RAIN graduate or have extensive post award budget management experience and thorough understanding of A-21 guidelines

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Application Deadline

Application Deadline  -  In order to receive full consideration for your application, please submit your bid within the first seven calendar days of this posting.  UM job openings are posted for a minimum of seven calendar days and the SSW may start the review/selection process as early as the eighth day after posting. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.