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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The job of a Project Representative in ORSP is to safeguard and advance U-M’s research enterprise by providing our partners with effective and efficient pre-award and non-financial post-award services for the compliant administration of externally sponsored grants, contracts, and ancillary agreements.

This position will be filled at the working title of Assistant Project Representative or Project Representative, depending on the experience and qualifications of the selected candidate.


ORSP is seeking a Project Representative to provide pre-award and non-financial post-award research administration services for its Government Sponsors Team.

Under supervision of an ORSP Assistant Managing Project Representative, the incumbent will work collaboratively across campus with units engaged in sponsored activity, providing high quality support to faculty, staff, and sponsor representatives.  The successful candidate will perform proposal review and submission, award administration and compliance oversight; negotiate grants, cooperative agreements, contracts, subcontracts, and unfunded agreements; coordinate the submission and acceptance of standard awards; coordinate approval processes for pre-award and post-award actions and approve such actions within delegated authority; other duties as assigned.

The salary for this position is commensurate with experience.

This position offers the potential for a partially remote work situation (up to 80%).

The University of Michigan offers an extensive and comprehensive benefits package, including: generous time off, a retirement plan that provides two-for-one matching contributions, many choices for health insurance, life insurance, long-term disability coverage, and flexible health spending accounts.

Required Qualifications*

  • Bachelor’s degree.
  • 2 - 5 years of relevant experience.
  • Excellent work ethic.
  • Experience with reading, interpreting, and revising agreements.
  • Ability to analyze, interpret and explain complex policies, regulations, statutes and guidelines to others.
  • Negotiation skills sufficient to negotiate the terms and conditions of grants, cooperative agreements, contracts and subcontracts.  Ability to make sound decisions and employ effective problem-solving techniques.
  • Ability to work independently, prioritize work and multitask in a time sensitive, high volume work environment.
  • Working knowledge of computers, ordinary office software suites (e.g. Word, Excel), enterprise software systems, web browsers, and electronic mail programs.
  • Ability to maintain confidentiality in office operational transactions.
  • Excellent customer service skills.
  • Excellent interpersonal skills, including strong active listening skills, highly developed emotional intelligence, ability to work well as a team member, and a positive attitude.
  • Skill in writing grammatically correct, clear and concise business correspondence, and ability to proofread business correspondence with a high degree of accuracy.
  • Ability to input and manage data with a high degree of accuracy.
  • A commitment to personal and professional integrity, and a strong sense of accountability.
  • U.S. Citizenship or Lawful Permanent Resident Status: ORSP deals with export controlled information, the handling of which is regulated by the U.S. Federal Government and access to which is restricted to U.S. Citizens and Lawful Permanent Residents.

Desired Qualifications*

  • Experience in pre-award and post-award grant and contract administration related to various extramural sponsors, including but not limited to Federal agencies, state agencies, nonprofit organizations, and industry.
  • Familiarity with U-M policies and procedures related to research administration (including, but not limited to, accounting, purchasing, personnel, and regulatory compliance).
  • Certification in Research administration (CRA), JD, MBA, or comparable degree/certification.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.