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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position as specified in the Requirements section.

Job Summary

The Department of Mechanical Engineering seeks an External Engagement Coordinator who will coordinate the day-to-day activities of the Mechanical Engineering 450 Course and support the programming of the Mechanical Engineering X50 Course Series.

The Mechanical Engineering X50 Course Series is the undergraduate Design and Manufacturing course sequence, which includes ME 250, ME 350, and ME 450/455. ME 450, Design and Manufacturing III, is a Mechanical Engineering design project by which students are exposed to the design process from concept through analysis to prototype validation and report. Projects are proposed from the different areas of study within the Mechanical Engineering field and come from internal and external stakeholders.

The External Engagement Coordinator will be responsible for the engagement of external clients in soliciting projects and managing sponsor relationships for ME 450. This includes outreach, communication, and systems organization while engaging with multiple stakeholders. 

The External Engagement Coordinator will also be responsible for managing internal processes and procedures for ME X50 Course Series, including managing proposal submissions and approvals, project communications throughout the year, and tracking and documenting processes.

The ideal candidate is able to represent the Mechanical Engineering Department with external partners - organized with attention to detail, able to work both independently and collaboratively, and have good communication skills. A strong candidate for this position will be able to grow into the role and take on initial project vetting and approval in addition to soliciting projects and managing sponsor relationships.

Who We Are

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus, and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do. Information about our vision, mission, and values can be found at:

The University of Michigan has a storied legacy of commitment to Diversity, Equity, and Inclusion (DEI). The Michigan Engineering  component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: .


Administration - 50%

  • Manage the capstone project proposal process, including submissions and approvals, financial arrangements, and intellectual property requirements

  • Support X50 course coordinators for the program for the Fall and Winter semesters

  • Coordinate information related to X50 teams with departmental support staff 

  • Engage with the Shared Services Center, College of Engineering, and Alumni Relations to further business relationships and ensure external sponsor maintenance

  • Support the Mechanical Engineering Design Team with relevant funding and budget information

  • Organize student and project information for various course administrative tasks.

Support - 40%

  • Support project sponsor engagement activities 

    • Writing and updating project documentation

    • Communicate processes and statuses with current, past, and potential sponsors

    • Maintain records of projects and sponsors

  • Support capstone course administration, including coordination of intellectual property documents and financial administration tasks

  • Support the Mechanical Engineering Design Team related to funding/budget information

  • Schedule meetings and facilities as needed.

Engagement - 10%

  • Work closely with key faculty and staff stakeholders to develop, review, and improve course operation processes.

Required Qualifications*

  • Bachelor’s degree or equivalent combination of education and experience in a related field

  • Ability to manage multiple, competing duties.

  • Demonstrated excellent interpersonal and communication skills with the ability to build relationships with a diverse range of people from various industries and levels, and a diverse population of students, staff, and faculty.

  • Strong organizational skills with the demonstrated ability to move projects forward, follow up with external stakeholders as needed, and follow through with tasks independently

  • Experience working with a wide range of technology, including proficiency with Microsoft Office Suite, Google Applications, and managing data

  • Exercise initiative as a critical member of a small team; strong desire to contribute to a developing team in the novel field of engaged learning.

Desired Qualifications*

  • Minimum of 2 years demonstrated administrative experience in a related role requiring timeliness, customer service, organization, prioritization, and attention to detail

  • Ability fluently communicate with academics and external constituents in technical roles and organizations

  • Experience in a Higher Education setting

  • Knowledge of University of Michigan policies and procedures

Additional Information

This position is for two years.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.