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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Office of Research and Sponsored Projects (ORSP) safeguards and advances U-M’s research enterprise by providing its partners with effective and efficient pre-award and non-financial post-award services for the compliant administration of externally sponsored grants, contracts, and ancillary agreements.

Under the direction of the Support Staff Manager, this position is responsible for processing sponsored proposals and awards, and supporting ORSP’s efficient and effective operations.

Responsibilities*

Under direct supervision, provide research administrative support to a small group of Project Representatives within designated team(s) of ORSP by processing sponsored proposals and awards including, but not limited to, the review of proposals to ensure accuracy and consistency with sponsor requirements; the preparation and processing of proposal packages for authorized signature; the submission of proposal packages using various means (e.g., electronic systems such as Grants.gov or Fastlane, email, US mail or courier); the processing of award notices, advance accounts, and project changes; the processing of project closeouts, turndowns and withdrawals; the maintenance of complete and accurate proposal files in an electronic database, and other assignments to maintain business operations. Under the Fair Labor Standards Act (FLSA), incumbents in this position are nonexempt.

Cultivate an exceptional work environment by consistently putting forth an optimistic and positive attitude, a willingness to assist others, and an excellent work ethic.

Access external databases and websites such as Grants.gov, eCommons, and sponsor specific sites for information about applications and sponsor requirements, and to complete sponsor required registrations.

Communicate in a helpful and effective manner with faculty, staff, and sponsors regarding proposal and award preparation, sponsor information, guidelines, reports, project closings, University procedures and project activities.

Participate in training and development activities, particularly in regards to processes and procedures of ORSP and other units involved in sponsored project administration.

Provide clerical and other administrative support for a small group of assigned Project Representatives.

Other duties as assigned.

The salary for this position is commensurate with experience.

The University of Michigan offers an extensive and comprehensive benefits package, including: generous time off, a retirement plan that provides two-for-one matching contributions, many choices for health insurance, life insurance, long-term disability coverage, and flexible health spending accounts. 

Required Qualifications*

  • High school diploma or equivalent.
  • Ability to exercise independent judgment and employ sound reasoning skills.
  • Demonstrated customer service skills and ability to work well with a diverse population.
  • Demonstrated ability to work well with others in a team environment.
  • Detail oriented.
  • Ability to input and manage data with a high degree of accuracy.
  • Ability to multitask and prioritize deadline-driven workloads.
  • Ability to work effectively under deadline pressure.
  • Ability to work with minimal supervision.
  • Excellent communication skills.
  • Ability to read, understand and apply complex directions.
  • Working knowledge of standard office computers, office machines (i.e., copier, scanner), office telephones, common office software applications (i.e., Adobe), email, web browsers.

Desired Qualifications*

  • Bachelor’s degree.
  • 1+ years of experience in an office environment.
  • Familiarity with University of Michigan policies and procedures related to employee conduct and stewardship.
  • Working knowledge of the University of Michigan electronic Research Proposal Management (eRPM) system.
  • Experience with sponsored projects, budgets, project/grants, indirect costs, and cost share.
  • Familiarity with University of Michigan policies and procedures related to sponsored projects.
  • Familiarity with Microsoft Excel, Adobe Acrobat, Google Suite of products including Gmail

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.