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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Being part of something greater, of serving a larger mission of discovery and care — that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this outstanding institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good. Our Electrical and Computer Engineering (ECE) department staff mission statement is here (https://ece.engin.umich.edu/about/chairs-welcome/staff-mission-and-values/).

 

The Master’s Coordinator will provide comprehensive support to students and faculty associated with large and diverse Master's degree programs within the Department of Electrical Engineering and Computer Science, ECE Division. Current MS program has about 675 students. You will report to the ECE Department Administrator.

Responsibilities*

Recruiting and Admissions:

Working with Master's chairs and student recruiter to develop graduate student recruiting programs for a variety of different Master's programs within ECE. Work with faculty to develop and document written admission guidelines for a large number of schools. Process and provide evaluation of admissions documents; work closely with Rackham graduate school to ensure the completeness and correctness of applications. Maintain all application records via electronic database. Prepare applications for faculty review, provide preliminary review and categorization of applications. Advise faculty on appropriate policies and best practice procedures. Work with recruiter and events staff to arrange annual campus visit: make travel arrangements for visiting applicants, organize activities and itineraries, and provide information to the faculty in preparation for the visit. Serve as a point of contact for Master's student applicants. Provide application and enrollment statistics to program faculty and Dept. and College administrators. Work with administration to coordinate financial aid offers. Maintain accurate and complete information about the program for applicants. Work with the CoE and Rackham on a variety of recruiting events. As part of the student services group, develop and implement departmental recruiting strategies and events. Develop new business practices as required by change in University, Rackham, College, EECS Dept., or program policies and procedures. Advise faculty and administrators on policy and procedure. Represent the program and Dept. in discussions with Rackham and the CoE related to policies and procedures for recruiting and admissions. Supervise temporary staff in the completion of all the above responsibilities.

 

Academic Program Support:

Maintain Master's student records via electronic database in all Master's degree and certificate programs in ECE. Maintain statistics such as success rate, time to degree, and number of credit hours. Ensure the accuracy of information in the central database and add program-specific information as required. Work with MS Chairs to develop advising plans to allow students to determine appropriate course of action between terminal Master's and PhD. Advise students and faculty about Rackham, College, and program policies, guidelines and procedures and about alternatives available to them. Advise students as required to fulfill program requirements. Track student progress and review files for milestone completion. Counsel students having difficulty and advise appropriate faculty when situation warrants. Audit degree requirements.

 

Other Responsibilities:

Work with MS Chair to further develop and refine terminal ECE Master's programs, particularly as we create additional programs. Develop Spring/Summer opportunities and internships for Master's students within ECE. Work with Master's Chair and financial aid staff to execute MS Fellowship Program. Develop and coordinate the activities of students in various MEng programs. Support faculty in the development of new MEng programs as the need arises. Maintain statistics on financial aid received and summer opportunities taken by students. Attend meetings related to all aspects of Master's degree programs and follow through accordingly, either to document discussions and decisions or to initiate action. Act as a resource and provide referrals for students on non-academic issues related to the stress and pressure of life in a new and competitive environment. Organize special events and program information sessions for students within ECE. Work closely with other student services staff to develop general departmental procedures. Complete surveys and prepare reports for external audiences as necessary. Maintain Master's program website and student e-mail group. 

 

Other duties as assigned.

Required Qualifications*

  • Bachelor's degree or an equivalent combination of education and experience is necessary.

  • Reasonable experience in student services work and knowledge of higher ed and University policies and procedures relating to student affairs is necessary.

  • Demonstrated evidence of progressively responsible and independent administrative experience.

  • Ability to organize complex operations and work ahead and to meet deadlines without strict supervision

  • Proven ability to manage projects from creation to successful completion. 

  • Excellent communications skills.

  • Demonstrated experience with UM Pathways software or comparable higher educational institution software systems (Oracle or PeopleSoft).

  • Ability to work collaboratively with colleagues in a team environment; Ability to work with a large and diverse population of faculty, staff and students; Strong interpersonal skills are required. 

  • Discretion and an ability to interact with students, parents and faculty with the ability to maintain a high level of confidentiality.

  • Ability to work and adapt in a fast paced changing environment. 

  • Must be willing to travel and to work occasional nights and weekends.

Desired Qualifications*

  • Master's degree or an equivalent combination of education and experience is desired.

  • Experience working with graduate students.

  • Knowledge of University policies and procedures; knowledge of Rackham and College of Engineering policies and procedures desirable.

  • Extensive computer skills and knowledge of the following software applications; Microsoft Suite, Google Suite, and other database programs; understanding of web-based information and uses; familiarity with M-Pathways systems.

  • Knowledge of student records and admissions/recruitment systems desirable.

Additional Information

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do. Information about our vision, mission and values can be found at: strategicvision.engin.umich.edu/.

 

The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: http://www.engin.umich.edu/college/about/diversity.

 

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

  • Generous time off, including vacation time, sick time, holiday and season days

  • Retirement plan that provides two-for-one matching contributions with immediate vesting

  • Many choices for comprehensive health insurance

  • Life insurance

  • Long-term disability coverage

  • Flexible spending accounts for healthcare and dependent care expenses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.