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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The primary function is to assist researchers in the Department of Psychiatry with day-to-day office functions with a high level of organization and expertise.

Basic foundation in administrative and research concepts and practices sufficient to enable the incumbent to recommend changes in processes, to devise and install procedures, and to foresee administrative problems and requirements is needed.

Responsibilities*

The incumbent will perform a variety of office support functions including but not limited to:

  • Provide highly responsible and skilled administrative support to faculty
  • Manage complex calendars for faculty using MS Outlook
  • Attention to detail and strong follow-through skills
  • Utilize discretion and appropriate judgment regarding sensitive and/or confidential matters.
  • Maintain faculty curriculum vitae (CVs) in M-CV.
  • Coordinate complex travel arrangements for domestic and international scientific meetings.
  • Process reimbursements
  • Organize meetings and conferences
  • Provide back-up for other administrative assistants as needed  
  • Other duties as assigned

Required Qualifications*

  • Requires a high school education or equivalent and 4 or more years’ experience
  •  
  • Proficient in Microsoft Windows, Outlook email/calendaring, Excel and PowerPoint.
  • Experience with financial management
  • Basic knowledge of U-M research activities are essential.
  • Outstanding written, verbal communication and organizational skills.
  • Attention to detail and accuracy is essential,
  • Excellent oral communication skills and customer-service,
  • Ability to handle multiple tasks in a fast-paced office environment with competing deadlines.
  • Excellent team skills are essential, as well as demonstrated computer skills (ability to adapt to new programs)

Qualities the candidate should possess: reliability, attention to detail, ability to get along with others in a close working environment, ability to work on a team and provide support to teammates, excellent attendance, responsive and demonstrates ability to problem solve and take initiative; manage priorities independently; excellent customer-service and communication. 

Desired Qualifications*

  • Bachelor's degree preferred.
  • Progressive experience performing general administrative work.
  • Knowledge of University organizations, systems and operations.
  • Experience working with EndNote (or related software), Microsoft Office and Outlook.  

Work Schedule

M-F 8-5 or similar full-time schedule

Work Locations

Rachel Upjohn Building

4250 Plymouth Road

Ann Arbor, MI 48109

Background Screening

Under Michigan law, a criminal history check including fingerprinting is required as a condition of transfer or employment for this position.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

E-Verify

The University of Michigan participates with the federal EVerify system.  Individuals hired into positions that are funded by a federal contract with the FAR EVerify clause must have their identity and work eligibility confirmed by the EVerify system.  This position is identified as a position that may include the EVerify requirement.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.