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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Pharmacology is seeking an Executive Assistant Associate to provide highly responsible, skilled, and complex administrative support to the Chair of Pharmacology.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2:1 Match on retirement savings

Responsibilities*

  • Manage the Chair’s complex meeting and travel calendar and make all travel arrangements for Chair and visitors.
  • Under general supervision, provide secretarial and administrative support for senior management and executives. Requires continuous use of technical and business vocabulary and a detailed knowledge of organization operations, organizational procedures, and personnel. Relieves supervisors of some administrative detail.
  • Assure materials and back-up for all meetings and conference calls are available prior to meetings for reference.
  • Arrange departmental meetings and events, including catering and room reservations and assuring AV equipment is set-up as needed; arrange speakers; send meeting announcements and reminders; create agendas; maintain meeting schedules; and tracking participation.
  • Provide limited administrative support to the faculty and Associate Chairs. Duties include, but are not necessarily limited to: meeting coordination activities such as scheduling rooms, taking minutes at meetings, and organizing and coordinating reference documents.
  • Provide administrative support to the Director of the Pharmacology Master's Program.  Duties include, but are not limited: meeting coordination, and facilitating recruitment, admissions, and enrollment processes.
  • Submit expenses for reimbursement to Concur for the Chair and department faculty; department calendaring; travel arrangements for conferences; reconciling P-Cards; placing supply orders; and monitoring financial activities and project grants.
  • Provide administrative support for various department meetings.
  • Coordinate recruitment visits.
  • Continually provide Chair with valuable information related to day to day matters.
  • Type/edit reports.
  • Gather materials for conferences.
  • Track awards, publications, patents, etc. for inclusion in annual report.
  • Answer and screen department telephone calls and handle mail and route, as necessary.
  • Provide support and cross coverage for the Pharmacology Administrative Office.
  • Other miscellaneous duties as assigned.

Required Qualifications*

  • High School diploma or equivalent
  • 5 years of administrative support experience.
  • Excellent communication and interpersonal skills. High level of professionalism.
  • Ability to maintain confidentiality when needed.
  • Excellent organizational skills and the ability to multitask.
  • Ability to work independently and meet deadlines.
  • Experience with Microsoft Office.
  • The ability to handle multiple tasks and set priorities while paying strict attention to details and meeting deadlines is essential.

Desired Qualifications*

Bachelor's degree preferred. Knowledge of University of Michigan policies, procedures and regulations.

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.