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Please include a cover letter with your resume to be considered for this position.  The cover letter should address your specific interest in the position and outline your skills and experiences. We look forward to hearing from you!

Job Summary

The Department of Cell & Developmental Biology (CDB) at the University of Michigan Medical School is dedicated to conducting high-impact research and instructing and guiding trainees in the areas of cell biology, developmental biology, genetics, neuroscience, organogenesis, stem cell biology, and tissue repair and regeneration.

We are seeking a highly motivated individual to be the program coordinator for the Ph.D. and postdoctoral fellow training program. CDB provides outstanding doctoral and postdoctoral training in fundamental aspects of cell and developmental biology, ranging from stem cells to regenerative medicine and organogenesis to cancer biology. In this position, you will be a key member of the graduate program team and serve as the primary staff liaison to the students and manages a broad range of programmatic and administrative responsibilities within the department, Medical School, and campus. This is a position full-time, with occasional weekend and evening hours during student recruitment (two weekends in the winter) and the CDB annual retreat (in the fall).

You will join a diverse workforce and an amazing team of administrative professionals who support the faculty, trainees, and staff, and their research with varied backgrounds, expertise, and provide a large collection of mission dependent functions. The CDB Admin Team’s Mission is “Together, we provide solutions using innovation and exceptional service, to enable the success of CDB’s trainees, staff, and faculty, and beyond.” Our Values are: Compassion and Inclusion, Equity, Diversity, Teamwork, Innovation, Integrity, and Professional development/Personal growth. We also enjoy levity in the workplace. So, if you enjoy working hard while having fun, please apply!

Core to our values is ensuring a diverse and inclusive workplace where we all learn from each other. We welcome people of different backgrounds, experiences, abilities, and perspectives. If your experiences/education don’t match this job posting but you think you would rock this job, please apply, and describe in your cover letter.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2:1 Match on retirement savings

Responsibilities*

  • You will independently, coordinate and manage the graduate program including, but not limited to, welcome and onboard new graduate students to CDB, non-academic advising, curricular items, student recruitment and admissions, administration of financial aid, appoint students in the University of Michigan HR system, track student records and ensure thesis committee meetings are held, and be the Department liaison for the Registrar’s Office, Rackham Graduate School, and the Program in Biomedical Sciences.
  • You will independently coordinate and manage other trainees in the department (e.g., postdoctoral fellow program and visiting scholars) including, but not limited to, onboarding, advising, other non-training support, and work closely and collaborate with the Office of Graduate and Postdoctoral Studies and Rackham Graduate School.
  • Provide administrative oversight and partner with the CDB Graduate Chair, CDB Postdoc Chair, and Associate Chair for Education & Training on graduate program initiatives.  Be an active member of various CDB student-related committees.
  • You will coordinate graduate and postdoctoral program events for the Department, including scientific retreat, student recruitment and admissions, orientation, graduate student and postdoc appreciation weeks, and other student/postdoc-related events.
  • Creatively contribute to continuous improvement in the areas noted above and develop a good rapport with the trainees and CDB Graduate/Postdoc Chairs and Associate Chair. In doing this, you will coordinate with the CDB communications team to help tell our trainees’ stories for newsletters, annual reports, and other media outlets.
  • This position reports to the Department Administrator with significant input provided by the CDB Graduate Program Chair, CDB Postdoc Chair, and Associate Chair.

Required Qualifications*

  • Bachelor degree or a combination of equivalent experience. A minimum of 3 years of professional student services experience in a higher education setting.
  • You should enjoy working with a diverse team and diverse range of customers. You will need to have experience successfully supporting trainees from diverse backgrounds and have excellent verbal/written communication skills, the ability to work independently and as part of a team and have a good understanding of the academic environment. 
  • You should have excellent project management, organizational, analytical, creative, and critical thinking skills.
  • You should enjoy providing exceptional customer service, including being professional, flexible, resourceful, empathetic, and positive.

Desired Qualifications*

  • Master or Ph.D. in a biomedical or related field is a plus. 
  • Good working knowledge of the University student service and human resource systems, Business Objects query tools, and Rackham Graduate School policies and procedures.
  • Experience with the University student financial aid and course management systems. Experience with student data and ability to perform data analysis.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.