This position will provide secretarial and administrative support to the Principal Investigators, Administrative Director and study team members regarding the operational management of The Strategies to Innovate Emergency Care Clinical Trials Network (SIREN).
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities include but not limited to: composing and typing correspondence letter dictations and meeting minutes; answering phones and Center inquiries; initiating complex scheduling for meeting and clinical shifts; coordinating SIREN activities related to meetings including arranging catering, making room reservations and preparing /distributing materials; supporting the preparation and submission of research proposals, contract and grant materials, progress reports and other project-related materials; coordinating frequent (foreign and domestic) travel arrangements and expense reports for all center-related travel. This person will maintain faculty related documents such as but not limited to CVs, MCV data database, CME tracking logs, and research-related Other Support.
This position will also provide back-up and support to another departmental administrative assistants as needed
3-5 years progressively responsible secretarial and administrative experience; proven ability to prioritize, have exceptional organizational skills meet deadlines and produce detailed and accurate work; demonstrated ability to work successfully within a team and also independently and exercise good judgment; excellent computer skills (especially in Microsoft, Google and calendaring platforms); proven ability to assess and handle highly sensitive and confidential matters; strong interpersonal skills; excellent written and oral communication skills. and flexibility with schedule.
The ideal candidate will be proficient in health/clinical research related terminology with exposure to grant proposal submissions. He/she would be a pro-active team member and willing to assist other team members as needed, and meet multiple concurrent deadlines independently. An ideal candidate possesses a high proficiency in Microsoft Word, BlueJeans, Skype, PowerPoint, Excel, Project, and Adobe office products.
The Department of Emergency Medicine at Michigan Medicine is committed to creating an environment that is welcoming to all. We strive to value the unique contributions of individuals, and support a culture of inclusivity among our employees, learners and larger community. This includes supporting the development of a diverse workforce across identities such as race, ethnicity, national origin, sexual orientation, gender identity, age, citizenship, marital status, religion, language, disability, and Veteran status. We are proud to be an equal opportunity and an affirmative action employer.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.