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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The International Institute (II) is seeking a team member responsible for coordinating external grants, with a primary focus on Title VI evaluation, reporting, and collaborative events. This position is a year-round 1.0 FTE with a limited term ending on August 14, 2022 unless Title VI grants are renewed. The External Grants Coordinator will serve as a liaison between the five NRCs housed within the International Institute, partner institutions such as the U-M School of Education and the Midwest Institute for International/Intercultural Education (MIIIE) and the US Department of Education (USED). The External Grants Coordinator will work to administer collaborative projects, coordinate program evaluation, and manage data collection processes for the purposes of grant reporting. The coordinator will ensure that the NRCs are on track to meet performance measures and project goals. The Coordinator will be the primary contact for FERA, the organization conducting evaluation on the projects the NRCs are completing with Title VI funds. Together they will collaborate to create evaluation plans and conduct surveys, interviews, and site visits for each of the centers. The External Grants Coordinator will work directly on the NRC collaborative projects, coordinating the World History and Literature Initiative (WHaLI) workshop and facilitating partnerships between the NRCs and MIIIE. The External Grants Coordinator will also collaborate with the Center for Latin American and Caribbean Studies (LACS) Community Outreach Coordinator on shared projects related to the U-M/University of Puerto Rico (UPR) Collaboration.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Who We Are

The International Institute (II) is home to 17 centers and programs, including five National Resource Centers (NRCs). This prestigious designation, earned in national peer-reviewed competition, is awarded by the U.S. Department of Education Title VI program. Title VI of the Higher Education Act authorizes a variety of grants to institutes of higher education to enhance instruction in foreign languages and area and international studies. This program provides grants to establish and operate National Resource Centers (NRCs), comprehensive foreign language and area or international studies centers and programs, and fellowships for Foreign Language and Area or International Studies (FLAS). The University of Michigan’s International Institute currently houses five National Resource Centers and six FLAS-granting centers through the Title VI program.

Responsibilities*

Collaborative Projects

World History and Literature Initiative (WHaLI):

  • Manage budget for WHaLI workshop and ensure compliance with Title VI program administration manual.
  • Secure funding for conference expenses not covered by the Title VI budget.
  • Assist with all aspects of coordination and planning of the annual WHaLI workshop including but not limited to teacher registration and recruitment, space and catering reservations, setup and cleanup, speaker selection and preparation, resource portal maintenance, website updates, resource/book procurement, videoconferencing and recording, etc.
  • Create a handbook and selection criteria for WHaLI presenters.
  • Work closely with the LACS Outreach coordinator to facilitate travel logistics and itineraries for teachers from Puerto Rico who participate in the WHaLI program.

Midwest Institute for International and Intercultural Education (MIIIE):

  • Be the primary contact with MIIIE Director to coordinate the partnership.
  • Understand how each NRC engages with MIIIE and their specific budgets and projects and communicate as appropriate with MIIIE Director based on the collective and individual needs of the NRCs.
  • Coordinate the collection of curriculum modules created with NRC funding and make them publicly available to NRC stakeholders.
  • Coordinate check-in meetings with NRCs and MIIIE Director.

Evaluation Coordination

  • Serve as the primary contact between FERA and the NRCs.
  • Collaborate with FERA to create an evaluation plan for collaborative projects and each of the NRCs.
  • Assist in coordinating evaluation implementation: ensure surveys, focus groups, and other evaluation tools are updated to reflect changes and expansion in collaborative projects.
  • Perform administrative duties related to collaboration with FERA, including coordinating meetings and providing them with the information they need to create evaluations.

Project Management

  • Coordinate regular meetings between NRC and FLAS centers.
  • Disseminate information to NRCs from FERA, MIIIE, WHaLI, and USED.
  • Lead efforts to collect the necessary data for Title VI reports (twice per year), as well as the 2022-2026 grant proposal.
    • Liaise directly with the academic services team and other campus units to coordinate necessary data collection as requested by the individual NRC and FLAS centers.
    • Understand the collective and individual data needs of each center and anticipate potential challenges to accessing data in advance of deadlines.
    • Ensure centers are updated regularly on data collection process and communicate additional data needs back to the academic services team.
    • Work with academic services team members to refine a process by which data collection occurs on an ongoing basis.
  • Monitor centers’ progress on meeting performance measures and project goals.
  • Regularly seek out professional development and opportunities to gain knowledge about Title VI grants, reporting, and evaluation concepts.
    • Attend USED’s technical workshops on NRC grant administration.
    • Attend professional development conferences on area studies outreach programming.
    • Stay up to date on best practices for outreach and program administration: know and understand USED’s NRC and FLAS Program Administration Manual, the legislation that funds the Title VI programs, and the absolute and competitive preference priorities for grantees mandated by USED.
  • Communicate regularly with center staff and directors to ensure transparency and accountability.

Communications

  • Liaise directly with II Communications team to research, write, and post material on NRC shared projects for distribution on II, NRC, and USED websites and social media platforms.
  • Coordinate promotion of Title VI-funded activities and events with II communications team.

Development

  • Seek additional funding opportunities to support the II, centers, and initiatives.
  • Support additional grant applications and reports as requested.

Additional Duties

  • As part of the II team, perform additional duties as assigned.

Required Qualifications*

  • Bachelor's degree in a relevant international or area studies field.
  • Familiarity with academic program administration.
  • Previous experience in program planning, management, and delivery.
  • Ability to manage numerous projects simultaneously, experience in a fast-paced working environment with ability to shift gears and remain focused on the multiple demands of the job.
  • Excellent interpersonal, communication, and organizational skills.
  • Demonstrated excellence in verbal and written communication in English.
  • Demonstrated organizational and interpersonal skills.
  • Ability to work effectively with diverse groups of people in educational and public-facing settings and manage needs and expectations of diverse stakeholders.  
  • Ability to work independently as well as collaboratively in teams.
  • Eagerness to learn, adaptability to changing needs, and willingness to take on new roles as needed.
  • Ability to define the scope of new initiatives with respect to time and financial resources, and manage ambiguity.
  • Ability to work occasional evenings and weekends.
  • Ability to handle a variety of tasks and meet deadlines.
  • Knowledge of Microsoft Office and Google Workspace required.

Desired Qualifications*

  • Master’s degree or higher in education, international or area studies, or other related field.
  • Experience in higher education and working with federal grants.
  • Experience working with diverse communities in educational outreach (curriculum development experience a plus).
  • Familiarity with one or more of the geographical regions represented by the five National Resource Centers at the University of Michigan.
  • Professional or working knowledge of one or more of the National Resource Center area languages.

Additional Information

  • This position is term-limited for two (2) years with the possibility of extension pending grant renewal.
  • The salary range for this position is $41,200 to $51,500. *A higher salary may be offered based on equity and the selected candidate’s experience.

Organizational Relationship

  • The External Grants Coordinator reports to the II Chief Administrator, who works alongside the II Director.

The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.  

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.