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A cover letter is required for consideration for this position and should be attached as the first page of your resume.  The cover letter should address your specific interest in the position, include your salary requirements, and outline skills and experience that directly relate to this position.

Job Summary

ABOUT THE STEPHEN M. ROSS SCHOOL OF BUSINESS

The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to develop leaders who make a positive difference in the world. Through thought and action, members of the Ross community drive change and innovation that improves business and society.

Ross is consistently ranked among the world's leading business schools. Academic degree programs include the BBA, MBA, Part-time MBA (Evening, Weekend, and Online formats), Executive MBA, Global MBA, Master of Accounting, Master of Supply Chain Management, Master of Management, and PhD. In addition, the school delivers open-enrollment and custom executive education programs targeting general management, leadership development, and strategic human resource management.

 

Purpose

You will provide administrative program coordination and support for programs. You will provide customer service to faculty, staff, students, alumni, and visitors. You will report to the Faculty Director of the Paton Accounting Center.

Responsibilities

Administration

  • Function as primary administrative contact and representative for the program.
  • Provide administrative support to the program including travel arrangements; initiate and schedule individual and group meetings; filing; contact and confirm speakers; summarize event evaluations; create emails and other announcements; assist students, faculty, staff, alumni and visitors; respond to and follow-up on all requests from customers; promote excellent customer service.
  • Provide research and administrative support for Accounting Conferences.
  • Work with computing or outside source to create website and maintain on an ongoing basis.
  • Provide administrative support for Paton Fellow and Honorary Paton Fellow programs.
  • Set up and prepare Paton Accounting Center annual newsletter as requested and coordinate process with MCreative.
  • Coordinate yearly Valentine with MCreative and coordinate mailing lists with Ross Development.
  • Support yearly Plante Moran BBA Scholarship application process

Paton Advisory Board

  • Coordinate Paton Board meetings. Arrange refreshments and facilities for attendees. Record minutes and prepare financial reports for meetings and distribute to Board members.
  • Arrange three to four Board meeting subcommittee meetings; take notes during meetings and coordinate reports with Master of Accounting program managing director.

 

Fundraising

  • Track Paton Accounting Center, Master of Accounting Program alumni donors and gift terms with Development. Maintain accurate database and create reports about Development activity.
  • Acknowledge/thank donors. Work with Development to expand donor list to include segments not tracked in the past (e.g., BBA, Master of Accounting Program and Accounting Program alumni).
  • Support new fundraising plans and gift solicitation for the Paton Accounting Center and Master of Accounting Program, working with Paton Board chair, Master of Accounting Program managing director and Marketing Communications.
  • Maintain accurate and current information about all Paton Accounting Center and Master of Accounting Program endowment and gift funds. Ensure chart fields are following intent of donors.
  • Oversee and maintain project timelines and deadlines.
  • Be a liaison between program, students and applicable Ross or University departments.

 

Financial

  • Prepare the Paton Accounting Center annual budget and oversee financials and project grants. Reconcile project grants to ensure correct charges, create reports using Business Objects, track variances/discrepancies; and correct errors with journal entries.
  • Reconcile endowment and gift funds and report trends and balances. Check gift placement discrepancies and coordinate the moving of funds to the correct endowment/project grant with Development.
  • Monitor expenses of center project grants and report balances.
  • Complete the Paton Accounting Center internal control process for Ross Finance Office.
  • Assist incoming Accounting students with Paton fellowship purchases and process any student travel supported by the center.
  • Arrange the transfer of funds to Master of Accounting and BBA program scholarships as decided by the Paton Advisory Board

Required Qualifications (Education/Experience):

  • Bachelor's degree or equivalent combination of education and experience.
  • Project management, event planning
  • As an important member of a team and to work independently with high efficiency and productivity
  • Customer-service oriented manner
  • Talk with a diverse group of people
  • Experience with website applications, and M Pathways Financials (or comparable system)

Skills Testing

Skills testing may be required

Physical Demands/Work Environment

  • You communicate with students about financial aid, programs, activities.
  • You present information at events
  • You occasionally moves through the building to attend meetings/events and access files or information
  • May require work during early mornings, nights, or weekends
  • Domestic or international travel may be required

 

Michigan Ross values a culture of diversity, equity, and inclusion. We are committed to the development of diverse and culturally intelligent staff who grow and contribute to a positive and inclusive environment.

The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.

Additional Information

Michigan Ross values a culture of diversity, equity, and inclusion.  We are committed to the development of diverse and culturally intelligent staff who thrive and contribute to a positive and inclusive environment.

The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.

Application Deadline

Job openings are posted for a minimum of seven days.  The job may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.