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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Department Summary

University Health Service (UHS) provides high quality health care services to University of Michigan Students along with some Faculty/Staff. UHS is actively seeking compassionate, enthusiastic and patient-focused individuals who will share in the goal of patients and families first.



University Health Service promotes and protects the health and well-being of students and the broader campus community in order to enable individuals to better achieve their educational and personal goals. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace, by:

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.


Basic Function and Responsibility                                                                                                                                              

To schedule appointments primarily by telephone in an ambulatory setting; to interview patients to determine appropriate clinic, clinician, and time allotment based on patients’ medical complaints; register patient information, including demographics and insurance; demonstrating service excellence at all times. As part of our Call Center team at University Health Services, you will have the unique opportunity to provide care for U of M students, faculty, and staff.


Characteristic Duties and Responsibilities

Screening Calls and Scheduling Appointments (70%)

  • Schedule new and return visits, determining appropriate resource within clinics based on symptoms and urgency of appointment request.

  • Screen calls involving medical and psychiatric emergencies and direct to appropriate source or initiate electronic message to resource on behalf of patient.

  • Determine the necessity within established guidelines for immediate attention for patient conditions of an emergent nature.

  • Reschedule appointments due to unexpected clinician unavailability; assess patient needs to determine the urgency of scheduling a return visit.

  • Initiate, maintain, and follow-up with scheduling appointments on wait lists.

  • Process In-Basket scheduling requests and referrals in work queues.

  • Enter prescription refill requests into computer system.

Registration (20%)

  • Register patient demographics and insurance information into the computer and update in a timely fashion.

  • Determine eligibility status and guide patients to status that should be most beneficial.

Other Duties (10%)

  • Provide information to patients regarding services at UHS and the community (policies and procedures, cost of health care visits).

  • Monitor, several times a day, the cancellation voicemail and relay information to appropriate clinics.

  • Provide outside referral information to the public who are not eligible for UHS.

  • Obtain and manage confidential and sensitive information.

  • Handle patients who may be reacting to the unexpected appointment cancellations.

  • Other duties, as assigned.

Required Qualifications*

  • High school diploma or equivalent.

  • Six months to one year of clerical experience in a medical setting.

  • Some knowledge of medical terminology.

  • Basic computer and data entry skills.

  • Excellent communication and customer service skills.

  • Telephone appointment scheduling experience.

Desired Qualifications*

  • Demonstrated ability to be effective in a fast-paced medical setting.

  • Previous electronic medical record experience.

  • Demonstrated ability to work independently and as a member of a team.

  • Demonstrated ability to multi-task and problem solve.

  • Bi-lingual or multi-lingual skills desired.

Additional Information

Position Criteria

  • Able to multi-task and work in a fast-paced, busy environment.
  • Able to take direction from multiple disciplines.
  • Flexible to work between multiple areas.
  • Communicate appropriately with patients, families, and members of the healthcare team.

Work Schedule

  • This is a full-time, 40 hours per week position.
  • Hours coincide with UHS needs. Schedules may include time before opening, or extended later than posted building hours.
  • Generally Monday through Friday 8 am – 5 or 6pm, plus rotations.
  • Weekend hours vary with the school year. For those assigned on Saturdays, coverage hours are generally 8 am to 12 pm.
  • This is a seasonal position:  August through May.

Work Location

University Health Service 207 Fletcher

Ann Arbor, MI 48109-1050


Physical requirements

The role requires for sitting and standing in a static position for long periods of time while managing calls from patients.

Supervision Received

Administrative and functional supervision is received from the Call Center Intermediate Supervisor. 

Additional Information

The salary amount is $31,500 - $32,910 - starting salary may vary depending on qualifications, experience, and education of the selected candidate.

This role may have reporting obligations under Title IX and Clery.

Relocation will not be offered for this position.


U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.