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A cover letter, attached as the first page of your resume, describing how your experience meets the job requirements of this posting, is required for consideration of this position. 

Responsibilities*

BASIC FUNCTION AND RESPONSIBILITY

The University of Michigan, School of Nursing (UMSN) seeks an Administrative Assistant Intermediate to provide general administrative and clerical support for the day-to-day operations of the Office of Development & Alumni Relations. S/he is responsible for a thorough understanding of development practices.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

  • Provide administrative support for the Executive Director including answer, respond and triage main phone line requests, donor and non-alumni inquiries, and various general email accounts and written correspondence. Monitor office supplies and provide assistance to team with remote work, facilities, and IT requests.  
  • Assist Executive Director in calendaring; organizing schedules; meeting and presentation preparation; draft and process funding proposals and gift agreements; monitor email and correspondence; expense report and CONCUR processing (including P-Cards, processing travel and hosting reimbursements for the office); general duties as assigned. Manage development team calendars for UMSN wide and University of Michigan (U-M)/Office of University Development (OUD) wide events. Create agendas for development team and other relevant meetings. Serve as liaison between development team and UMSN or OUD for communicating news, events, and changes. 
  • Process gifts received at the School, and prepare gift acknowledgements, including creating ThankView acknowledgements. Establish individual memorial and tribute sites on the Leaders & Best website, process and acknowledge tribute, memorial, and matching gifts. Facilitate and manage gift agreement processing.
  • Report generation, formatting, and use of DART (document plans, interactions, and asks), Business Objects, GEM, Tableau and other systems required for business operations and campaign planning/execution.
  • Upload stewardship impact reports, Dean’s letters, obituaries, and articles as needed.
  • Provide Dean and UMSN leadership with briefing and other preparatory materials in advance of donor meetings or events, including calendar planning, itineraries, briefings, and maps. Provide office coverage for the Dean’s office upon request.
  • Coordinate travel, including booking flights, arranging rental cars and hotel accommodations and reservations, generate planning and list review reports as needed, prepare trip itineraries and compile trip materials.
  • Manage campaign collateral, monitor and update digital and print stock, create campaign reports and presentations, update DART documentation, coordinate and assist with campaign events, and manage other campaign related activities.  
  • Schedule and set up Zoom, webinar meetings and events, donor meetings and events, other UM fundraising event assistance, student philanthropy events like Hail Yeah!, or UMSN events such as the Margaret M. Calarco Lecture and graduation. Create invitations and manage invitation lists.

The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.

Required Qualifications*

NECESSARY QUALIFICATIONS

Education and Experience:

*Bachelor’s degree is preferred; or equivalent combination of education and experience is necessary.

*A minimum of three (3) years of administrative support experience required in a fast-paced, customer service oriented environment is required.

*Candidate must have excellent communication skills, with the ability to receive and convey information clearly and concisely for various mediums. You will be expected to have solid interpersonal and organizational skills, and the ability to work effectively with diverse groups.

*Demonstrated experience at the advanced level in the use of Microsoft Office Products (Word, PowerPoint, Excel, and Outlook (with both email and calendaring)).

 

Attributes:

*Attention to detail and excellent proofreading and editing skills are critical.

*Demonstrated ability to set priorities, and balance multiple projects with high-level accuracy in a deadline driven, fast-pace environment while providing high quality customer service.

*Proven analytical skills and follow-through; a high degree of creativity, initiative, resourcefulness, and the ability to anticipate needs.

*Concur, DART, BusinessObjects, and Canva experience a plus.

*Proven ability to maintain the strictest level of confidentiality and use excellent judgment on a variety of sensitive subjects.

*Demonstrated ability to work within a campus culture that includes a diverse array of personalities, and cohesively manage conflicting expectations.

*Ability to work independently as well as effectively in teams. Must have the ability to work comfortably with individuals at all levels (faculty, staff, students, donors, alumni, etc.).

*Must reliably manage multiple responsibilities and manage time effectively.

*Ability to maintain a collegial relationship with departments on and off campus.

*Positive attitude.

*Must have a professional demeanor and presentation.

*Ability to promote the School of Nursing’s Declaration of Values to Empower each other to interrupt or disrupt disrespect; Practice communication that is beneficial, kind, and true; Inspire and be inspired by our members’ worth, significance and integrity; Cultivate respect for ourselves and others routinely, publicly, and privately (EPIC).

Work Schedule

Shift/Hours/Days: 8:00 a.m. - 5:00 p.m., Monday through Friday; may include some occasional weekend or evening hours.

Additional Information

The School of Nursing seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan that extends world-wide, to fulfill the School’s strategic plan, and to sustain the excellence of the School of Nursing.

To learn more about diversity, equity, and inclusion visit: http://nursing.umich.edu/diversity/dei-faculty-and-staff.

Please visit http://www.nursing.umich.edu/ for more information about the school.

SUPERVISION RECEIVED

Supervision is received from the Executive Director of Development & Alumni Relations. 

Salary Range:  Salary is commensurate with the qualifications and experience of the selected candidate. We encourage all interested parties to apply.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.