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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Dermatology is seeking an experienced professional to serve as Research Administration Supervisor.  This position will provide oversight, leadership, and content expertise for research administration operations, specializing in pre-award.  This position will be a working supervisor and will be responsible for completing all pre-award activities for a subset of faculty within Dermatology.  This individual will work directly with the Chief Department Administrator and partner with the Associate Chair for Research.  The Research Administration Supervisor must have excellent interpersonal skills and be able to partner with colleagues at all levels.  This position requires ability to manage shifting priorities, and a proactive individual who will approach the work with a customer service orientation.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.



  • Support PIs/faculty who conduct research with the pre-award process.
  • Have a deep understanding of research sponsor agency grant requirements and provide interpretation and policy guidance. 
  • Develop budget, budget justifications, administrative sections, and subcontracting materials. Advise PI on the most efficient way to achieve an effective, quality proposal and coordinate a timely submission process, ensuring appropriate approvals. Adhere to and monitor project requirement dates and grant preparation guidelines: manage timelines, roles and responsibilities, and preliminary budgets. Provide guidance and counsel for the stewardship of sponsored research funds in partnership with post-award team. Ensure team follows established procedures and compliance with sponsor guidelines as well.
  • Complete all necessary forms for all types of submissions. Facilitate internal review process. Prepare PAF and route in eResearch Proposal Management system (eRPM).
  • Review and make edits to proposal and support materials for compliance with policies, regulations, and procedures.
  • Assist PIs/faculty with searching for grant and contract opportunities.
  • For resubmissions, review scores and suggestions from previous submissions for administrative issues.
  • Interface with other institutions, departments, and offices throughout UM to ensure timely submission of complete and correct proposals. Be the liaison for any other stakeholders regarding project needs and logistics.
  • Perform compliance reviews of external sponsor proposals at the department level to ensure appropriate treatment of expenses, F&A costs, faculty effort, etc. 
  • Attend medical school and university meetings to stay fully up to date on grant and contract requirements.
  • Coordinate closely with the department Finance Director and Department Administrator to oversee research financials.


  • Supervise a team of research administrative professionals, including a research administrative assistant team as well as a research grants team.  Ensure consistency in service delivery, effective procedures, compliance, and communication.
  • Project management of various ad hoc research-related projects, including but not limited to annual COOP submission, space survey, safety initiatives, etc.
  • Ensure research is represented on communication channels.
  • Serve as a primary point of contact for PI and other team members to enable efficient research operations.  Assist PI with issues related to space, equipment, complex human resources issues, hiring, and other needs.


  • Other duties as assigned.

Required Qualifications*

  • Bachelor’s degree in a relevant field of study and/or equivalent experience in a health sciences discipline.
  • Five years progressively responsible experience in finance and/or research setting, ideally in academic healthcare and/or biomedical research.
  • Three years of significant direct experience working on pre-award and/or post-award processes.
  • Familiarity with PMCID, biosketches, and other successful grant requirements
  • Ability to develop and implement procedures, map workflows, and document processes.
  • Demonstrated competence in leading teams and engaging in successful change management.
  • Demonstrated ability to work collaboratively with staff at all levels and with varying levels of research administration knowledge. Ability to function with diverse teams of people in a diplomatic, collaborative, and effective manner.
  • Professional demeanor and excellent interpersonal and verbal and written communication skills.
  • Experience with Microsoft Office products (i.e. Microsoft Word, Excel, and Power Point). Skilled with Excel and compiling large datasets.
  • Ability to work independently, set goals, and problem-solve. Outstanding organizational skills.

Desired Qualifications*

  • Master’s degree
  • Certified Research Administrator (CRA)
  • Prior experience with various federal and non-federal sponsors strongly preferred
  • Experience with ASSIST platform
  • Knowledge of UM research and financial practices and processes preferred
  • Experience with eResearch electronic PAF and proposal submission
  • Preferred experience with databases, query management tools and University systems, such as Business Objects, M-Reports, Concur, and other M-Pathways systems

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine, by the start of the fall term on August 30, 2021.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.