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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Animal Care and Use Office seeks a talented and motivated individual for a position providing support to the Animal Care and Use and Research Safety Compliance departments.  The offices support several compliance committees (e.g., Institutional Animal Care and Use Committee, Institutional Biosafety Committee, Controlled Substances in Research Committee, and others).  The individual in this role must be able to work independently in a rapidly changing environment while effectively addressing and managing significant competing priorities and duties.

 

Responsibilities*

Under direct supervision, the Administrative Assistant responsibilities are, but not limited to, the following:

  • Serve as a point of contact for the ACUO, screen, prioritize and route all correspondences following established procedures
  • Process forms and assure compliance with protocol requirements
  • Support committees through meeting support including minutes, meeting preparation and document management
  • Assist Director’s administrative assistant with the support of the Director
  • Maintain data and run reports from various sources
  • Communicate and assist faculty and laboratory members with forms and required actions
  • Organize and order office supplies, posters, printings
  • Oversee maintenance of office facility, equipment, copier, and printers
  • Assist with new employees
  • Manage room reservations for multiple committees, and plan meetings and small events
  • Function as an effective member of a multidisciplinary team
  • Address a wide variety of miscellaneous departmental requests
  • Complete projects and process improvements
  • Participate in focus team efforts

Required Qualifications*

  • Bachelor’s degree or equivalent combination of education and experience
  • Two to four years of experience with progressively responsible administrative work
  • Strong attention to detail and follow-up
  • Advanced skills with Microsoft/Google office suites and comfort with learning new software
  • Demonstrated ability to interact professionally with a diverse group of customers providing a high level of service
  • Ability to follow established procedures, handle a variety of tasks concurrently, set priorities and meet deadlines
  • Excellent interpersonal, verbal, and written communication, as well as collaborative skills
  • Ability to exercise independent good judgement, confidentiality and diplomacy
  • Demonstrated organizational skills and initiative
  • Ability and desire to work independently, be part of a team and a self-starter

Desired Qualifications*

  • Experience working in an academic environment
  • Experience with calendaring, Concur travel and P-Card reconciliation

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.