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Job Summary

The Research Administrative Assistant in the Department of Neurosurgery will work within the department’s Neuro-Oncology Laboratory and will be responsible for providing a full range of administrative support to two Faculty, and associated research endeavors.    

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Work at Michigan?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

Responsibilities*

  • Maintain Principal Investigators (PIs) calendars/schedules briefing them weekly and daily on commitments including having available all necessary documents necessary for the meetings.
  • Coordinate meetings with University and other constituencies.  Make arrangements for and host meetings and special events.
  • Coordinate travel arrangements to professional meetings and NIH Study Sections and organize visits of visiting fellows. Provide logistical support, including travel arrangements and itineraries for both Faculty, and visitors.  
  • Managing expense report reimbursement for travel, plus other expense reimbursements and P-Card reconciliations.
  • Provide support for the Faculty related to their involvement in state, national and international organizations.
  • Initiate original correspondence that requires interpretation of policies regarding matters of sensitive or confidential information.  Maintain files, correspondence, and documentation in a confidential manner. 
  • Assist in the preparation of presentations.
  • Prepare and distribute meeting minutes for various meetings conducted by the two Faculty.  
  • Order office supplies, serve as back-up for lab supply orders, and other general office duties as assigned.
  • Foster communication among laboratory staff.
  • Assist Research Administrator and PIs with compilation and submission of grant progress and close-out reports, and coordinate with Research Administrator, PI's.  
  • Update PI's CVs, Bios, and other documents, develop and coordinate systematic files of all research/lab documents, and track paper review submissions. 
  • Scheduling Interviews/Onboarding process:  organize interviews for new candidates, schedule required training, access requests, other personnel on-boarding needs, and all other personnel related tasks as assigned.
  • Manuscript proofing and uploading into Open Access.
  • NIH Study Section preparation of documentation and reports.

Required Qualifications*

  • Requires the ability to exercise independent judgment and employ basic reasoning skills.
  • High school education or equivalent and two to four years of experience. 

Desired Qualifications*

  • Associates degree or equivalent 
  • Outstanding attention to detail and superior organizational skills. 
  • Strong interpersonal skills along with excellent oral and written communication. 
  • Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy. 
  • Proficient computer skills including solid working knowledge of Microsoft Office Suite, with an especially high proficiency in Outlook calendaring., and Adode Acrobat Professional 
  • Solid understanding of university policies and procedures strongly desired.  
  • Interest in working in a research laboratory environment is encouraged. 

Additional Information

** Position will have flexible work option under Michigan Medicine’s hybrid model where the position can work approximately 60% remotely and 40% on-site. 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine, by the start of the fall term on August 30, 2021.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.