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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

This position will report functionally to the Michigan institute of Imaging Technology and Translation (MIITT) Laboratory Director, and administratively to Radiology Director of Finance & Research Administration. This position works collaboratively with other Radiology basic science labs, however the focus will be within the MIITT.

Responsibilities*

  • This position will include administrative duties for general office work including, but not limited to updating and formatting CV’s using MCV and NIH Biosketches.
  • Purchasing: This may include, but is not limited to, procuring laboratory supplies via MMaketsite, internet or purchase orders. Acquiring quotes from multiple vendors and preparing non-competitive purchase awards. Working closely with faculty, staff and grant managers to verify and assign appropriate funding sources for purchases, tracking receipts of purchases: and maintaining backup materials for reconciliation. 
  • Reconciliation: Reconciling P-card and assigned departmental accounts. This includes gathering receipts and backup materials in support of eReconciliation. 
  • Work with Finance Grants and Contracts managers to obtain, verify and analyze information for ad hoc reports, annual budgets and forecasts, as needed. 
  • Travel: Assist faculty with preparation of travel; booking flights; booking hotel rooms; registration for meetings and preparation of reimbursement reports in accordance with UM and departmental policies and procedures using the concur system. 
  • Filing: Build and maintain a filing system to support the MIITT lab and faculty. This may include, but is not limited to filing hard copy as well as electronic versions of grants and publications. Work with PI’s to upload publications into Pub Med Central (PCMID#) and MYNCBI accounts. Upload invoices using the Webnow capture program for eReconciliation. 
  • HR: On boarding and off boarding lab personnel as well as approving time sheets.
  • General clerical duties: Handle incoming phone inquiries to the lab, record phone messages, maintain calendars, coordinate and schedule meetings, take minutes in meetings, preparing packages for mailing and other support functions as required.

Required Qualifications*

  • Education: Bachelor’s Degree in business or related field, or equivalent combination of education and experience. 
  • A minimum of 2-4 years of related experience.
  • Chosen candidate will possess excellent interpersonal, verbal and written communication skills, as well as strong organizational skills. 
  • Ability to set priorities and manage multiple tasks simultaneously is critical. 
  • Must have excellent computer skills including Microsoft office suite; Word, Excel, Access, PowerPoint, Adobe Acrobat and EndNote. 
  • Candidate must have proven ability to work effectively and efficiently, both as a member of a team and independently. 

Desired Qualifications*

  • Experience in Field: 4 years or more in Research Administration is preferred. A background in science and basic understanding of the research process will be highly regarded.
  • Experience in high-traffic, multi-constituency office management strongly desired. 
  • Experience with MCV, Concur, MPathways and UM purchasing methods strongly preferred. 
  • Experience with systems/applications: thorough understanding of excel is required. Wolverine Access, &/or Business Objects equivalent, M-Stat and Access database strongly preferred. 
  • Experience at UM: Knowledge of University of Michigan policies and procedures is strongly preferred.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.