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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Grants and Contracts Research Administrator Associate will be a member of the research administrative team in the Department of Cardiac Surgery at the University of Michigan Medical School.   The Research Administrator Associate is an integral member of the research team and responsible for overseeing, guiding, and providing insight on a wide range of external research grants and contracts.  This person will work closely with the Department Administrative Manager and Clinical Research Manager and be accountable for high-quality interactions with internal and external partners.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.


Pre and Post-Award Support:

  • Process all pre- and post-award functions using eResearch Proposal Management System (eRPM).
  • Set up new awards, including sub-PGs, subcontracts, and consulting agreements.
  • Closely monitor personnel effort on projects, and plan in accordance with university and sponsor policies.
  • Provide financial expertise to assist all Cardiac Surgery PI’s with progress reports, establishing subcontracts to other institutions, and post award change requests including re-budgeting and extensions.
  • Create and/or provide financial information for progress reports, subcontracts, renewals, and close-out activities.
  • Consult with Sponsored Programs and other internal offices to resolve problems, solicit information, and prepare recommendations.
  • Provide recommendations and direction in response to inquiries from key stakeholders involved in sponsored research including faculty, staff, sponsored programs, vendors, etc.

Financial Reporting, Analysis, & Monitoring:

  • Implement standard processes for executing budgets and reviewing financial data for compliance, ensuring that expenditures follow the standards of the University and the sponsor.
  • Track invoicing and payments. Work closely and proactively with MD and PIs to develop budgets, forecasts, and reports for their entire funding portfolio. Monitor project burn rates and analyze and explain variances.
  • Review Statements of Activity for exceptions and make recommendations for resolutions.
  • Extract and synthesize data using Business Objects and M-Reports and all other applicable tools to generate accurate and complex monthly financial reports illustrating YTD grant activity
  • Interpret financial data and analyze results using best practices.
  • Generate reconciliation reports from the Financial Operations system, review them line by line for accuracy and appropriateness and write journal entry corrections as required.
  • Submit no cost time extensions and perform all required project closeout actions, including review and resolution of FSRs.
  • Maintain project records in the center and university databases. Maintain detailed project files. 

Financial Support

  • Develop models and performs financial analysis in support of financial decision making.
  • Provide administrative support in developing and executing multi-year and project budgets, financial planning, and fiscal operations for the center.
  • Independently compiles financial, accounting, or auditing reports and tables pertaining to matters such as journal entries, vouchers, and standard transactions such as expenditures for materials, equipment, support staff, consultants, and travel.
  • Build and foster relationships with other units, as well as sponsors. Serve as a liaison for faculty with sponsor and University central offices.
  • Create and propose new ways to streamline business and financial processes. Document and implement said processes.
  • Oversee transaction processing, open and close accounts, manage large purchases including the competitive bid process if necessary, and monitor funding commitments
  • Assist with special projects and other duties as assigned

Required Qualifications*

  • Bachelor degree or equivalent combination of  grant and contract research education and work experience.
  • 1+ year experience in research administration. 
  • Advanced spreadsheet skills, including the ability to create spreadsheets with complex
  • Ability to calculate, analyze, and interpret mathematical and statistical information (e.g. percent differences, ratios, median, mean, weighted averages, etc.)
  • Ability to effectively manage and execute multiple tasks, projects, and priorities including the ability to prioritize workload to meet deadlines.
  • Demonstrated creative and analytical approach to issues.
  • Ability to assess competing priorities, manage workflow and meet operations deadlines in a complex organization with minimal on-site supervision.
  • Ability to analyze, compare, and evaluate various courses of action and have the authority to make independent decisions on matters of significance, free from immediate direction, within the scope of their responsibilities
  • Strong attention to detail and accuracy
  • Excellent communication skills necessary to communicate intricate job-related processes to internal and external customers
  • Proven ability to function as a member of a team, build effective working relationships and demonstrate initiative
  • Demonstrated ability to take initiative and tolerate a moderate degree of ambiguity
  • Experience using concur, M-Reports, and eResearch Proposal Management System (eRPM)

Desired Qualifications*

  • Knowledge of University of Michigan policies and procedures
  • Experience navigating and utilizing Business Objects
  • Experience working with sponsored projects or funding agencies

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.