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Job Summary

Within the Capacity Management division, the Patient Flow Coordinators (PFC), coordinate and optimize patient flow across Inpatient Units/ED/PACU/OBS/OR of University Hospital, Mott Hospital and Frankel Cardiovascular Center to promote quality, service excellence, patient and family centered care, and maximize throughput.  Own end-to-end patient flow process as well as clinical and operational issues surrounding patient placement in partnership with medical and nursing staff.  Provide ongoing updates of anticipated and confirmed discharges and transfers.  Collaborate with ancillary services and disciplines to eliminate barriers to timely transfers and discharges to optimize bed utilization.  Functions as the liaison and works in collaboration with a multi-disciplinary team and variety of internal and external resources to meet patient flow objectives and resolve issues.

Duties include but are not limited to:

  • Provide excellent customer service to internal and external customers.
  • Provide effective communication with team members and other departments to ensure seamless process.
  • Provide accurate and timely follow-up with staff, patients and families.
  • Active problem-solving of issues related to patient flow.
  • Communicate status of house to key stakeholders (units, ED, PACU, leadership, etc.).

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2:1 Match on retirement savings

Responsibilities*

Patient Placement Planning and Coordination:

  • Serve as the primary, centralized owner of patient flow activities.
  • Maintain current knowledge of specific unit patient placement criteria.
  • Round continuously on all patient care areas to gather and report real time activity as well as actively problem-solving and identifying potential issues/barriers/bottlenecks to patient flow.
  • Provides ongoing updates of anticipated and confirmed discharges and transfers.  Collaborates with ancillary services and disciplines to eliminate barriers to timely transfers and discharges to optimize bed utilization. Communicates and assists with priority discharges.
  • Collaborate with nursing and medical staff to assess levels of care required for current patients in ICU/moderate care/telemetry.  Identify options and facilitate transfers to higher level of care when needed.
  • Facilitate intra-unit transfers to optimize medically necessary private, cohort rooms and patient satisfaction.
  • Provide ongoing assessment and communication of bed availability and changes in patients’ clinical condition to ABCC.
  • Assess patient volumes and workload intensity in all areas for coordination and appropriate patient placement.
  • Activate and lead the hospital’s high occupancy plan based on guidelines established and work with cross-functional team to initiate/activate/manage/close identified overflow patient care areas.
  • Partner with charge nurses to identify and problem-solve patient placement barriers to expedite bed assignment process. Build relationships between ABCC and stakeholders.
  • Monitor and communicates issues related to empty bed time (blocked beds) and nurse staffing on capacity.
  • Prioritize patient placement, providing direction to the Admission Triage Associates, from multiple in-coming locations i.e. home, clinic, outside hospital transfers, PACU, and emergency department from all hospitals.
  • Develop a plan for placement of next day scheduled admissions in collaboration with the patient care areas and the Admission Triage Associates.
  • Develop a plan for placement of outside hospital transfers in collaboration with Admission Triage Coordinators based on bed availability and medical priority.
  • Provide cross coverage to the Admission Triage Coordinator as needed.
  • Manage placements escalated by Admission Triage Associate.
  • Ensure pending and confirmed discharges are entered into system.
  • Facilitate communication of area admissions and bed availability through daily structured processes such as bed briefing or others as determined by the ABCC.
  • Provide status report and ongoing issue update at shift change.
  • Manage multiple competing tasks and deadlines with energy and efficiency.
  • Serve as a resource regarding institutional and departmental policies and procedures.
  • Complete other duties as assigned.

Required Qualifications*

  • Bachelor’s degree in nursing or a related allied health discipline or equivalent combination of education and experience is preferred.
  • Minimum of 3-5 years of clinical experience. Critical or emergent care experience is preferred.
  • Excellent clinical knowledge and assessment skills to evaluate and prioritize patient flow issues such as identifying medical and discharge needs of patients and families.
  • Demonstrated strong interpersonal skills with the ability to interact with the healthcare team, peers, patients, families and community to work as a team, facilitate problem resolution and make difficult decisions under pressure.
  • Demonstrated ability to plan, organize and direct the activities of others
  • Demonstrated excellent problem solving, conflict resolution, verbal and written communication skills, and customer service skills.
  • Demonstrated ability to establish excellent working relationships with physicians and all levels of staff.                                                                                                                                    
  • Demonstrated team spirit, dependability, initiative, openness to learning new things, and good judgment to interact effectively with team members, patients and families.
  • Demonstrated ability to exercise good judgment and work successfully within a team and also independently.
  • Demonstrated ability to adapt to rapidly changing regulatory requirements.
  • Demonstrated ability to work in a demanding and stressful environment, where prioritizing is essential while maintaining a professional demeanor in difficult situations.
  • Demonstrated computer competency.

Desired Qualifications*

  • Experience facilitating patient placement.
  • Experience with systems that support patient flow, revenue and admission processes.
  • Understanding of University policies and procedures.

Work Schedule

Hours per week: 36

Night Shift, 6p-6a; Days of the week will vary

Work Locations

Admissions and Bed Coordination Center, University Hospital South

Additional Information

Supervision is received from ABCC management.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine, by the start of the fall term on August 30, 2021.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.