How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Michigan Alzheimer’s Disease Center (MADC) is seeking a full time MADC Education and Events Coordinator to join its team. This position will be mainly remote, with occasional work at the MADC in Ann Arbor, the U-M Detroit Center, or at events either on campus or in the community. Some travel and weekend work is required.
We are seeking an experienced, positive, highly motivated, organized, autonomous person with excellent multi-tasking ability and record-keeping skills to work with principal investigators and other research team members to accurately and efficiently carry out a range of tasks associated with the Center’s professional & community events and education programs. The characteristic duties and responsibilities of this position may evolve over time to match changing needs and priorities.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Professional Education & Events
- Manage administration of the Center’s Research Education Component, coordinating monthly meetings with faculty leads, maintaining ongoing files, reporting updates at biweekly staff meetings, and more
- Support two classes of junior investigator mentees (ten faculty members at the Assistant Professor level) at any one time. Ensure mentees continue to meet the requirements of the mentorship program throughout the two-year program and maintain communication with mentees for regular progress updates for reporting to leadership and formal grant reporting purposes. Work with communications team to promote any key professional announcements
- Administrate process of annual junior investigator mentorship class recruitment. Manage call for applications in U-M Office of Research competition space, organize incoming applications, facilitate review process by Center’s Executive Committee, and share announcements to applicants. Work with communications team for promotion and announcement needs
- Work with faculty lead on creation of formalized certificate program. Work with faculty lead to identify and solidify course topics, coordinate faculty presentation recordings, manage the implementation of educational material into the Massive Open Online Courses (Coursera) system, and facilitate any administrative needs along the way between our team and the Center for Academic Innovation
- Plan multiple professional-related events per year including a quarterly case conference, annual research symposium, several Neurology Grand Rounds presentations per year, an orientation for our junior investigator mentee class, and other professional speakers as invited
- Manage process of acquiring CE and CME’s for applicable events, working with faculty and U-M Office of Continuing Medical Education and Lifelong Learning
- Serve as liaison with professional organizations who invite our faculty to speak. Administrate planning details between faculty and our teams from invitation to presentation, fulfilling any follow-up requests
Community Education & Events
- Lead the planning of various Center-hosted community events including the monthly Speaker Series, annual Appreciation Luncheon, various special events throughout the year, and outreach events in Detroit churches, sororities, fraternities, and other organizations. Planning responsibilities include securing dates and inviting presenters, providing event information to communications team for promotion, coordinating with event venue, securing catering, managing RSVP’s, preparing event materials, and leading day-of set up and execution
- Attend events in the community to represent the Center at exhibitor tables, sharing information with community members interested in research and education/wellness program opportunities
- Serve as liaison with community organizations who invite Center faculty and staff to speak. Administrate planning details between faculty and our teams from invitation to presentation, fulfilling any follow-up requests
This position includes other duties as assigned.
- Bachelor’s degree required, preferably in healthcare, public health, education, or a related field
- 2-5 years of experience in event planning or program administration
- Excellent verbal and written communication skills, with experience and interest in public speaking in community-based settings
- Highly organized, responsible, and responsive, with strict adherence to deadlines and excellent attention to detail
- Collegial and team oriented. Ability to work effectively with faculty, staff, students, and community partners.
- Experienced and comfortable working in a fast-paced environment with ability to shift gears and remain focused on the multiple demands of the job.
- Eagerness to learn and ability to adapt to changing needs. Flexible and willing to take on new roles as needed.
- An interest in supporting educational development of current and future scientists
- Computer proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and the ability to learn new databases easily
- Flexibility in workdays and hours, as event schedule varies
- Driver’s license and reliable transportation
- Experience working with dementia specific programs, care, and outreach
- Experience working with older adults with and without dementia
- Experience working with diverse, multicultural populations
- Experience working with faculty and across internal teams to fulfill a variety of requests
- Experience working with external organizations and across university offices to fulfill high level goals
- Knowledge of Michigan Medicine policies and procedures
Diversity is highly valued and applications from members of groups underrepresented in health sciences with demonstrated ability to work effectively with individuals from diverse communities, cultures and the elder population are encouraged to apply.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
U-M COVID-19 Vaccination Policy
COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine, by the start of the fall term on August 30, 2021. This includes those working or learning remotely. More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.