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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. 

Job Summary

The Administrative Assistant temp will provide help training with high level administrative support to research faculty of the Child Health Evaluation and Research Center. In addition to the Center’s Director, the incumbent will provide primary support for the Associate Chair for External Affairs, Dept. of Pediatrics as well as other senior and executive level faculty in the CHEAR center. Primary support includes calendaring, travel arrangements, correspondence including transcription, proof reading and formatting. Experience in an academic research environment is necessary.

This position requires independence, critical thinking and a strong ability to follow-up while seeing tasks through to completion for example management of complex calendars and schedules. Supporting multiple investigators and making travel arrangements are required. The ability to identify and trouble shoot areas of conflict before they arise is essential.   

Responsibilities*

Help train new Sr Admin on the following:

  • Schedule and maintain daily calendars for senior level researchers.
  • Make travel arrangements with detail accessible by calendar and itineraries.
  • Initiate and edit correspondence.
  • Proofread and edit manuscript submissions in accordance with journal-specific requirements.
  • Maintain bibliographic database using various software programs.
  • Coordinate hosting activities for meetings of varying size and complexity.
  • Coordinate use of shares conference facilities, services and A/V equipment.
  • Coordinate the Health Services Research Seminar Series.
  • Coordinate meetings and events at National Conferences in conjunction with partnering schools across the country.
  • Support meetings/seminars with agendas, PowerPoint presentations, seminar posters, room setup and refreshments.
  • Schedule and prepare itineraries with complex meeting schedules.
  • Appropriately and effectively communicate with multiple stakeholders including donors.
  • Direct matters to appropriate persons for action or follow-up.
  • Assisting in preparation of faculty CV's and annual reports.
  • Coordinate meetings and other events in both virtual and in-person settings.
  • Serve as Center's communications contact for website and social media
  • Maintain filing systems.

Required Qualifications*

  • Five years of experience in the performance of progressively responsible administrative and complex clerical work. Experience in an academic research setting is necessary.
  • Ability to work independently as well as part of a team.
  • Excellent interpersonal skills.
  • Excellent verbal and written communication skills.
  • Proofreading and editing skills.
  • Ability to work effectively and diplomatically with faculty, staff and students under a variety of circumstances. Ability to investigate and solve complex situations.
  • Strong multitasking ability with propensity to adjust for changing priorities.
  • Attention to detail and strong follow-through skills, as well as demonstrated organizational skills.
  • Strong proficiency in preparing spreadsheets, slides, graphics and desktop publishing using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Must demonstrate strong customer service skills.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine, by the start of the fall term on August 30, 2021.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.