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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Michigan is home to one of the first integrated vascular surgery residency programs in the country, offering a mature and comprehensive program to trainees seeking an experience that combines the best of academic medicine — including extensive experience in open and endovascular surgery cases and protected time for research and academic development. Our 2-year vascular surgery fellowship program prepares graduates to lead clinical and research efforts upon graduation, providing opportunities to fine-tune surgical expertise while developing as investigators during a research rotation.

The Section of Vascular Surgery is looking to hire a Graduate Medical Education (GME) Program Administrator Intermediate. This critical role crosses many specialty areas including: administrative, finance, human resources, and event planning and is essential in affecting the training program operations

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2:1 Match on retirement savings

Responsibilities*

Program Accreditation:

  • Manage oversight of the Program Evaluation Committee (PEC) action item list, required documentation
  • Prepare for and participate in site visits, self-studies and/or special reviews
  • Revise content to include in surveys/reports
  • Liaise between the national accreditation organization, Program Director and GME Office
  • Gather documentation for GME office

Curriculum Development:

  • Manage evaluation mapping of core competencies and milestones
  • Continuously ensure new/revised requirements are integrated into the training program
  • Develop comparison data of evaluators
  • Analyze complete evaluations for concerns
  • Create conference schedule
  • Ensure didactics meed accreditation requirements
  • Assist with orientation

Program Liaison for Graduate Medical Education

  • Provide measurable impact on operational effectiveness and attainment of training program objectives
  • Review/revise documentation content
  • Provide administrative supervision and support to residents/fellows
  • Function as liaison between residents/fellows, Program Director, Faculty, GME and others
  • Create and maintain processes for tracking data

Resident/Fellow Scheduling:

  • Analyze work hours including determining reason for duty hour violations
  • Create call schedule
  • Ensure program letters of agreement are accurate in conjunction with contracting

Policies and Procedures:

  • Stay abreast of national, institutional and employment requirements which inform policy/procedure development
  • Educate and assist with onboarding new Program Directors
  • Educate residents/fellows on accreditation, institutional and/or departmental policies and procedures
  • Ensure alignment with institutional priorities and accreditation requirements
  • Revise and/or implement new policies, as needed

HR:

  • Process leaves of absence (LOA) and advise residents/fellows on the effects of the LOA
  • Create letter to Board for exceptions/waivers
  • Maintain training program manuals/materials
  • Assist residents with administrative matters

Program Communications:

  • Create communication on behalf of Program Director
  • Serve as primary contact for the program

Recruitment:

  • Screen applicants for interviews to meet selection criteria
  • Coordinate rank meeting materials
  • Participate in rank meeting
  • Participate in interview process
  • Organize and arrange faculty members and current residents/fellows for interviewing candidates
  • Arrange itineraries and schedules for candidates
  • Execute recruitment days and problem solve
  • Collect and maintain data to analyze, identify trends and made recommendations
  • Collaborate with Program Director to enter and certify rank order list
  • Develop and distribute post-recruitment or Match surveys

Educational, Wellness and Social Events:

  • Educational events may include: Simulation Center Training, In-Training Examination, Mock Oral Boards, Objective Structured Clinical Examinations, and/or Labs
  • Create and monitor event budgets
  • Manage events
  • Analyze survey or event evaluation feedback
  • Coordinate and Implement university hosting policies/procedures
  • Track resident/fellow completion of required educational events

Required Qualifications*

  • Bachelor’s degree or equivalent combination of education and experience
  • 3-5 years of professional/administrative experience
  • Demonstrated ability to think autonomously and escalate issues as needed
  • Demonstrated verbal and written communications skills and effective interpersonal skills
  • Demonstrated ability to operate with considerable independence and work under general supervision

Desired Qualifications*

  • Bachelor’s Degree
  • GME experience
  • Experience in an academic health system
  • TAGME certified
  • Knowledge of University policies and procedures
  • Project management or project coordination experience
  • Social media experience

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine, by the start of the fall term on August 30, 2021.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.