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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Biomedical Engineering, a dual-school department, is seeking an experienced Research Administrator to join their Office of Research Administration. This office of five team members is responsible for all pre and post award research administration support. While this position is intended to provide both pre and post award support, a strong candidate with experience in only pre or post will be considered. Please note, this position maybe offered as an underfill at the Intermediate level if the preferred candidate is lacking sufficient experience to be considered for the Senior title.

The department is committed to providing a positive team environment that is supportive of staff and their needs. The research office focuses on providing a high level of customer service and enjoys working with some of the nicest faculty on campus. Hybrid and remote work options will be determined based on each individual’s needs and preferences.

**Higher salary possible for an exceptional candidate.


Pre-award duties including preparing budgets, grant applications, proposals, and unfunded agreements ensuring agency and university guidelines and timelines are met.  Provide a high level of customer service to faculty and colleagues across campus and other partner institutions. Interpret regulations and sponsor guidelines of funding.

Post-award duties including PACRs, financial reporting, processing and tracking subcontracts, tracking cost-share obligations, account review, UG Reports, spend down plans, FSRs, etc.  Work with faculty each term to determine grad student funding and update database accordingly.  Work with faculty to ensure they meet department offset requirements.  Update department finance database with project balances.  Reconcile assigned accounts including general, designated, gift, DAF, and sponsored fund types on a monthly basis and ensure compliance with College of

Engineering/Medical School and sponsor guidelines; investigate and resolve any issues.

  • Develop and run queries using Business Objects in the Financial Data Warehouse and prepare reports including forecasting.
  • Request and open non-sponsored accounts.
  • Prepare no cost time extension and other post award change requests.
  • Create and process journal entries.
  • Review and approve purchase requests.
  • Prepare responses to inquiries, assist with the preparation of various
  • Financial reports and documents.

Send faculty regular financial summaries or balance reports.  Prepare financial reports for sponsors as needed.  Serve as a liaison with Department, CoE Dean's office and Sponsored Programs.

Required Qualifications*

  • Bachelor's degree in Accounting or related field plus 2-5 years of grant award activity experience.
  • Ability to work independently; excellent interpersonal skills; excellent verbal and written communication skills; proofreading and editing skills; ability to work effectively and diplomatically with faculty, staff, and students under a variety of circumstances.
  • Strong multi-tasking ability with propensity to adjust for changing priorities; attention to detail and strong follow-through skills, as well as demonstrated organizational skills.
  • Strong proficiency in use of computers, including Excel, Word, M-Pathways,, eResearch, and Business Objects.
  • Expert knowledge of grant proposals, both pre-and post-award.
  • Must demonstrate strong customer service skills and the ability to work independently as well as part of the team.

Desired Qualifications*

  • Certified Research Administrator (CRA).
  • Knowledge of UM financial practices and processes strongly preferred. 
  • Knowledge of xTrain for Trainee Appointment’s for NIH T32 training grants
  • Prior experience with federal funding agencies such as NSF, NIH, DoD, DARPA strongly preferred.
  • Preferred experience with databases, query management tools and University systems, such as Business Objects, M-Reports, Concur, and other M-Pathways systems.
  • Experience with eResearch electronic PAF and proposal submission.  

Underfill Statement

This position may be underfilled at the intermediate level depending on the qualifications of the selected candidate.  If it is filled at the senior level, a higher salary may be considered for an exceptionally-qualified candidate.

Additional Information

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do.  Information about our vision, mission and values can be found at: .

The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering  component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.