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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Aerospace Engineering has an exciting opportunity to build a career in the research administration field. The Aerospace Research Administration Assistant will be trained to perform a wide range of financial and research administration duties. This position requires a proactive individual who will approach the work with a customer service orientation. The Aerospace Research Administration Assistant will report to the Research Administration Manager and will work collaboratively with the Research Administration Team in the Department of Aerospace Engineering. The ideal candidate is a quick-learner, has strong analytical skills, is collaborative, highly organized, detail-oriented, dependable, and highly proficient in Excel.

This position will have the option for a hybrid work schedule (i.e. some time in the office and some time working remotely).

This position will preferably be full-time, but a part-time schedule may be negotiable. 

Salary: $18.00 - $22.00 an hour, a higher rate may be negotiable for a well-qualified candidate.

Mission Statement

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus, and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do. Information about our vision, mission, and values can be found at: strategicvision.engin.umich.edu/.

The University of Michigan has a storied legacy of commitment to Diversity, Equity, and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at:  www.engin.umich.edu/...lege/about/diversity.

Who We Are

The University of Michigan’s Department of Aerospace Engineering is the first collegiate aeronautics program in the United States—started in 1914, with more than 6,000 aerospace engineers who graduated over the past 100 years. It currently has 18 staff members, 29 tenured and tenure-track faculty members, and approximately 354 undergraduate and 182 graduate students.

The Department of Aerospace Engineering is committed to: excellence, leadership, and collaboration in research and education; to service-based leadership at the Institute, national, and international levels; to a passion for air and space vehicles and systems, the technologies that enable them, and the missions they fulfill; and finally to the personal and professional development of its faculty, staff, and students.

Responsibilities*

This position is responsible for assisting with the administrative research process for proposal submissions (pre-award) and the detailed management of sponsored funds (post-award). In addition, this position will perform basic monitoring of department funds (e.g. discretionary, gift, designated, auxiliary), participate in continuous process improvement efforts including updating and documenting policies and procedures, and assist other team members as needed.

Pre-award activities include, but not limited to:

  • Preparation of budgets, budget justifications, and other supporting documentation for proposal submissions
  • Maintain and update faculty biographical sketches and current & pending (other support) documents
  • Ensure proposals meet agency and University guidelines, published timetables, and deadlines
  • Prepare the University’s Proposal Approval Form (PAF) within the University’s eResearch system

Post-award activities include, but not limited to:

  • Monthly reconciliation of project expenditures
  • Review and monitor financial transactions for appropriateness and allowability
  • Track financial commitments
  • Process post award changes, such as re-budgets, change in PI and renewals/extensions
  • Prepare journal entries
  • Resolve Uniform Guidance reports

General fund activities include, but not limited to:

  • Review and monitor financial transactions for appropriateness and allowability
  • Complete journal entries as requested/needed
  • Request new project grants as needed

Other Duties:

  • Assist with maintenance of server documents
  • Assist with updating and maintenance of procedures, templates, and manuals
  • Assist research administration team members as needed

Required Qualifications*

  • Associate degree or three (3) years of experience in administration or finance
  • Demonstrated high level of interpersonal skills working with a diverse group of colleagues and collaborates effectively as part of a team
  • Ability to interpret and effectively communicate Department, University and Sponsor guidelines and policies
  • A high level of proficiency, speed and accuracy with Excel and the ability to learn quickly and adapt to changing technology
  • Ability to follow projects through to completion and meet high work standards
  • Demonstrated ability to work under pressure of deadlines and competing priorities
  • Strong attention to detail and accuracy
  • Ability to function productively in an ever-changing, fast-paced environment
  • Must be supportive of, and participate in, change initiatives to improve service, efficiencies and/or productivity
  • Excellent attendance and dependability are essential

Desired Qualifications*

  • Previous research administrative or financial experience or relevant experience in a comparable environment with strict regulatory and compliance requirements
  • Knowledge of University financial practices and processes
  • Familiarity and experience with University administrative and business tools such as Business Objects, MReports, eResearch, and Concur

Additional Information

This temporary position may meet eligibility requirements for health care benefits.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.