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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

As a premier, research-intensive academic medical center, The University of Michigan Medical School is world renowned with over $600 million in external research funding. The Medical School Office of Research proudly supports our internationally recognized researchers pursuing innovative science to improve the health and well-being of our patients, the citizens of Michigan, and beyond. Our Team is constantly striving to enhance the research enterprise, including maintaining an investigator-focused infrastructure, facilitating and diversifying investigators’ avenues for funding, and streamlining research processes. The Medical School Office of Research (OoR) is seeking a financial services professional for its imbedded Shared Services Team to provide financial, human resource, and customer service support. The OoR Shared Services Business Specialist will report to the OoR Business Manager, often being in direct contact with and providing direct support to units of the OoR co-located at the North Campus Research Complex.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2:1 Match on retirement savings

Responsibilities*

Financial support:
  • Project grant/p-card/general account reconciliation following the University and Medical School policies/procedures.
  • Submit requests for OoR Business Manager approval to the University Shared Service Center for journal entries, new department id’s and shortcodes; new/update supplier profiles.
  • Ongoing review and reconciliations of statement activity and detail to verify accuracy of transactions and chartfield assignments.
  • Monthly reporting of OoR units on budget-to-actual account status to OoR Business Manager.
  • Accounts payable; creation of eRequisitions, PeoplePay.
  • Perform monthly Service Unit Billing (SUB) for multiple units; maintain tracking and reporting systems; report to unit director monthly billing and ytd account status.
  • Travel and expense report creation and coordination with University’s Shared Service Center; review of all travel and expense reports for compliance with Medical School Reference and Policy Guide prior to employee’s submission.
  • Review and update SOPs related to all OoR Shared Services Team financial processes in preparation for annual internal controls GAP review.
  • Process other financial transactions, as requested.
  • Monthly reporting of OoR units on budget-to-actual account status to OoR Business Manager.
  • Prepare documents and financial analyses to assist with building annual unit budgets.
  • Assist Business Manager and unit Directors in financial planning for the impact of new unit initiatives, new equipment, etc.
  • Assist Business Manager and unit Directors in preparing and submitting annual budgets.
 
Human resources transactional support:
  • eRecruit transactions, including collecting required documents from hiring managers required for obtaining Medical School Administration and Michigan Medicine Human Resource approvals; creating job postings.
  • Office of Research onboarding and offboarding.
  • Building documentation for and creating Personnel Action Requests (PARS) for OoR Business Manager approval.
  • Review and update SOPs related to all Team human resource processes in preparation for annual internal controls GAP review.
  • Process other human resource transactions, as requested.
Related duties and responsibilities:
 
  • Partner with other OoR Shared Services Team members to ensure cross-coverage and assistance, as needed and assigned by the OoR Business Manager.
  • Act as back-up support during vacations, sick time, etc. by triaging all OoR Shared Services Team internal and external inquiries via Team’s OoR.Requests@umich.edu Inbox and JIRA software.
  • Maintain a working knowledge of Medical School Office of Research units, their capabilities, resources, personnel, and connections.
  • Strong understanding of the Office of Research website – location of information and unit contacts.
  • Liaise with other Office of Research personnel to complete projects, as needed.

Required Qualifications*

  • Bachelor’s degree in business/accounting discipline.
  • Minimum of one year of work experience in business operations/finance/accounting role.
  • A strong financial aptitude; prior experience with a broad range of financial activities, including general ledger transactions and budget monitoring; familiarity with chartfields, shortcodes.
  • Experience in customer-focused functions with demonstrated ability to interact effectively with a wide variety of people; consistently professional, even under pressure.
  • Ability to provide outstanding customer service, delivering services and solutions that build trust among customers and often surpass customers’ expectations.
  • Clear and concise communicator with outstanding written, verbal, email communication skills and ability to adapt communication style to variety of audiences.
  • Strong organizational skills with demonstrated attention to detail and experience creating financial reporting formats for leadership.
  • Ability to focus on work at hand with interruptions throughout the workday.
  • Self-starter with ability to prioritize work based upon Office of Research mission, values, and priorities; comfortable seeking advice when priorities are unclear; flexible to meet changing priorities.
  • Models self-accountability and inspires others to do the same; acutely aware of and focused on quality outcomes.
  • Strong follow through instinct both related to customers and teams/individuals assisting with resolution of a customer’s request or completion of a project.
  • Ability to act both independently and as a team, building trust among coworkers and campus partners; promotes, supports, and influences a culture of respect and civility.
  • Familiar with and utilizes campus resources and thoughtfully refers customers to those resources when applicable.
  • Displays resiliency in the face of complex work situations and other obstacles.
  • Excellent attendance, punctuality, and dependability.
  • Fluency with Microsoft Office (Excel, Word, PowerPoint, Outlook), Adobe.

Desired Qualifications*

  • Three or more years’ work experience in business operations and financial/accounting transaction roles.
  • Familiarity with human resource processes including PARs and eRecruit.
  • Has demonstrated ability to think creatively to develop solutions to problems and ability to develop processes and policies to improve efficiency and effectiveness.
  • Knowledge of campus resources.
  • Understands U-M Medical School Office of Research departments and activities.
  • Working knowledge of University and Medical School policies and procedures, especially as they relate to financial and human resource transactions.
  • Proficient with MPathways (especially Financials and Physical Resources System and Human Resource Management System), JIRA tracking software, Business Objects, MReports, Concur, Tableau.
 

Work Locations

This position may be eligible for remote and/or flexible work opportunities at the discretion of the hiring department.  Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.