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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that are directly related to this position.

During this pandemic, all interviews are being conducted virtually and a number of positions within Michigan Medicine Office of Development are currently working remotely.

Job Summary

Michigan Medicine is a groundbreaking organization for many reasons, and much of the work that we do is made possible because of philanthropy. Annually, the MM Office of Development raises an average of $190 million which helps us to be a change agent of the world. The Office of Development supports a culture of flexibility and a hybrid work arrangement is possible for this position.

Reporting to the Senior Director, Cancer Programs and Department, the Development Assistant will provide high level support to a team of development professionals, including the Senior Director. The Development Assistant will prepare legal documents and correspondence with a high level of accuracy; arrange donor and prospect meetings, including tasks related to itineraries, location, refreshments, staffing, purchases, hosting reports, and assists with assignments related to development volunteer activity and others. This role frequently communicates with donors and prospects as well as volunteers, faculty and administrators. Additionally, the Development Assistant will run reports and access information from donor databases as well as participate in team events.

Responsibilities*

Administration

  • Manage and coordinate calendars and schedule complex meetings.
  • Prepare P-Card and hosting documentation for reconciliation.
  • Represent development in handling inquiries of a highly sensitive and confidential nature.
  • Assist with planning and execution of visits, events and committee meetings including preparation of invitation lists, coordinating details with event planning staff, and making guest arrangements for campaign events and activities. This includes support activities for the Rogel Cancer Center National Advisory Board.
  • Coordinate travel, hosting and event related activities including planning trips and itineraries, coordinating travel arrangements, locations, refreshments and staffing.
  • Provide reception coverage as needed.
  • Work with limited supervision to accomplish goals by independently setting priorities in order to meet deadlines.
  • Work successfully in a fast-paced environment by adapting to ever-changing priorities and at times working under pressure.
  • Work effectively with frequent interruptions.
  • Create strong working relationships with internal and external constituency groups in order to accomplish shared goals.
  • Manage multiple priorities and meet deadlines.

Donor and Prospect Coordination 

  • Assist gift officers to systematically identify donors and prospects with capacity.
  • Analyze prospect data and prepare reports.
  • Prepare legal documents and correspondence related to donor and prospect activities.
  • Provide meeting preparation and follow up with high level prospects, donors, campaign volunteers, volunteer committees and third party events including note taking.
  • Coordinate details and written preparation of briefing materials for events involving major gift prospects, donors, and University and Michigan Medicine leadership.
  • Serve as a primary partner with Donor Relations to aide in stewardship and cultivation initiatives. 
  • Monitor the stewardship tracking system to support engagement plans for major donors.   

Required Qualifications*

 

  • More than four years of progressively responsible administrative support experience.
  • Advanced experience with Microsoft Office Suite (Word, PowerPoint, Excel, Visio, etc.).
  • Experience with generating reports from a variety of databases.
  • Excellent verbal, written and organizational skills with demonstrated attention to detail.
  • Proven ability to use discretion and maintain a high level of confidentiality.
  • Ability to work flexible hours with occasional weekend and evening work as necessary.

Desired Qualifications*

·         Bachelor's Degree or equivalent combination of education and experience.

·         Previous fundraising experience

·         Familiarity with University of Michigan and the Michigan Medicine organizational structure

·         Experience with Zoom or other virtual meeting platforms. 

·         Familiarity with development reporting systems.

 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.