How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Michigan is home to a top-ranked Oral & Maxillofacial Surgery Residency Program, offering a comprehensive integrated clinical and academic program. Trainees spend 2 years in medical school and 4 years rotating on surgical services. OMFS is also home to the Hospital Dentistry General Practice Residency, Orofacial Pain Residency, Oncologic & Microvascular Surgery Fellowship and TMJ Fellowship.
The Section of Oral & Maxillofacial Surgery is looking to hire a Graduate Medical Education (GME) Program Administrator Senior. This critical role crosses many specialty areas including: administrative, finance, human resources, and event planning and is essential in affecting the training program operations. The coordinator will manage all trainee programs according to Commission on Dental Accreditation (CODA) standards as well as Accreditation Council for Graduate Medical Education (ACGME). He/she/they will report to the Program Director.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Program accreditation - manages oversight of the Program Evaluation Committee (PEC) Action Item list, required documentation; prepares for and participates in site visits, self-studies and/or special reviews; revises content to include in surveys/reports; liaises between the national accreditation organization, Program Director and GME Office; gathers documentation for GME office
Curriculum Development - manages evaluation mapping of core competencies and milestones; continuously ensures new/revised requirements are integrated into the training program; analyze and present comparison data of evaluations; critically evaluate evaluations for trends; analyze complete evaluations for concerns; create conference schedule; ensure didactics meet accreditation requirements; assist with orientation; identifies new didactic sessions
Program Liaison for Graduate Medical Education - provide measurable impact on operational effectiveness and attainment of training program objectives; review/revise documentation content; provide administrative supervision and support to residents/fellows; function as liaison between residents/fellows, program director, faculty, GME, and others; create and maintain processes for tracking data; is authorized to advise on/resolve resident questions and concerns; creates documentation content
Resident/Fellow Scheduling - analyze work hours including determining reason for duty hour violations; create call schedule; ensure program letters of agreement are accurate in conjunction with contracting; Makes recommendations to program leadership about new or improved educational/training experiences in response to deficiencies
Policies and Procedures - stay abreast of national, institutional, and employment requirements which inform policy/procedure development; educate and assist with onboarding new program directors; educate residents/fellows on accreditation, institutional, and/or departmental policy and procedure; ensure alignment with institutional priorities and accreditation requirements; revise and/or implement new policies as needed; creates program training manuals/materials; creates policies/procedures; counsels on impact of policies/procedures
HR - process LOA's and advise residents/fellows on the effects of the LOA; create letter to Board for exceptions/waivers; maintain training program manuals/materials; assist residents with administrative matters; complete onboarding and termination of residents/fellows, maintain residents/fellows credentialling
Program Communications - create communication on behalf of the program director; serve as primary contact for the program; creates content for website
Recruitment - screen applicants for interviews to meet selection criteria; coordinate rank meeting materials; participate in rank meeting; participate in interview process; organize and arrange faculty members and current residents/fellows for interviewing candidates; arrange itineraries and schedules for candidates; execute recruitment days and problem solve; collect and maintain data to analyze, identify trends and make recommendations; collaborate with Program Director to enter and certify Rank Order list; develop and distribute post-recruitment or Match surveys; creates content for recruitment materials; evaluates applications for invitation and makes recommendation on who to invite for interview; makes recommendations at Rank Meeting; makes recommendations based on data and survey trends; liaises between the Program Director and University of Michigan School of Medicine Dean of Admissions
Educational, Wellness and Social Events - educational events may include: Simulation Center Training, In-Training Examination, Mock Oral Boards, Objective Structured Clinical Examinations, and/or Labs; create and monitor event budgets; manage events, analyze survey or event evaluation feedback; coordinate and implement University hosting policies/procedures; track resident/fellow completion of required educational events
- Bachelor’s degree or equivalent combination of education and experience
- 5-8 years of professional/administrative experience
- Considerable professional/administrative experience
- Demonstrated ability to make independent decisions to determine appropriate course of action within the context of policies and standards
- Demonstrated ability to analyze, compare and evaluate various courses of action within scope of the role
- Demonstrated ability to operate with independence
- Master’s Degree
- GME experience
- Experience in an academic health system
- TAGME certified
- Demonstrated effective presentation skills
- Knowledge of University policies and procedures
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
U-M COVID-19 Vaccination Policy
COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine. This includes those working or learning remotely. More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.