How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The mission of OLLI is to enhance quality of life by providing stimulating, meaningful, and high-quality lecture series, classes, travel, and social events for an increasingly diverse group of persons 50 and older. OLLI is a volunteer centered organization in that it offers programs for older adults, designed by older adults. It capitalizes on the skills, knowledge, and experience of dedicated senior volunteers who actively plan and implement the learning programs for their peers.
Responsible for financial oversight, fundraising, development, marketing, implementation and evaluation of programs and activities for the Osher Lifelong Learning Institute at U-M (OLLl-UM). Operates with independence and works under general supervision of Assistant Director of Community Programs. Also works in partnership with and is responsible for the 18 member OLLI-UM Volunteer Leadership Council and its 18 volunteer committees to ensure that OLLI-UM operates efficiently and effectively to provide participants with quality lifelong learning opportunities within the standards and guidelines of the University of Michigan/Geriatrics Center.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Areas of responsibility include
Budget and Finance
Outreach and Recruitment
Staff Supervision and Support
Procurement and Compliance
Program Oversight and Coordination
- Partner with and is responsible for volunteer advisory council (Leadership Council) and committees with the development and implementation of a full array of lectures, study groups, special events, social opportunities, and other learning activities. Evaluates progress and results and recommends changes. Currently OLLI puts on over 50 lectures, 180 classes, and several evening lectures, day trips, and special events per year
- Collaborate with and responsible for 200 active volunteers on program and planning committees
- Lead ongoing needs assessment and assist with strategic planning efforts to ensure the continued sustainability and quality of ongoing and new OLLI-UM programs
- Establish and maintain effective collaborative relationships with other university and community organizations to develop, support and promote OLLI-UM learning activities
- Address member concerns and resolve complaints
- Oversee securing of space for classes and events and ensure proper contracting through appropriate UM departments
- Coordinate the scheduling of activities at the Turner Senior Resource Center, the lecture venues and other classroom sites.
- Acquire, secure, and maintain equipment, supplies and services needed for learning activities
- Partner with the Leadership Council to recruit, orient, and train new volunteer instructors
- Provide coaching as needed to enable volunteers to work effectively with older adult learners
- Develop and implement strategies for program evaluation and prepare program reports
- Work with volunteer Leadership Council in development of policies and procedures to support program activities
- Maintain and participate in regular communication with the Osher National Resource Center
- Assist the team in balancing in person, virtual, and hybrid events
Financial Oversight and Coordination
- Perform liaison functions between OLLI-UM and University of Michigan/Geriatrics Center with respect to budgeting, accounting, endowment, grants, fundraising, and other financial matters
- Develop and monitor budgets, revenue forecasts, and finance reports
- Make finance decisions throughout the year and modifications as needed based on budget forecasts
- Research, secure bids, and monitor procurements and contracts
- Utilize UM financial reports and additional formats to meet OLLI-UM needs
- Oversee establishment of membership rates and program fees
- Ensure compliance with all University of Michigan standard finance practices
- With the Geriatrics Center and with input from OLLI-UM Leadership Council, issue and interpret operating policies, especially relating to registrations, revenue, accounting, and other operational procedures
- Identify and coordinate preparation of grant applications for ongoing and new funding
- Monitor program compliance and quality per contract requirements and applicable standards
- Maintain ongoing communication with sponsored funding organizations, particularly the Osher Foundation. Write and submit annual Osher Endowment Report to the Foundation.
- Implement data collection procedures to document services and provide data for required reporting (monthly, quarterly, annual and project specific reports)
- Work with OLLI-UM committees and the Geriatrics Center to develop and implement a fundraising plan
- Help coordinate fundraising activities and events
- Help Identify and meet with potential donors
- Serve as OLLI-UM staff representative on Geriatrics Center development committee(s)
Marketing and Publicity
- Oversee marketing and program promotion activities (such as but not limited to course catalogues, flyers, mailings, website, newspaper ads, etc.) designed to grow membership and maximize participation in programs
Office and Personnel Coordination
- Assist in the hiring, orientation, supervision and evaluation of the OLLI Assistant Director and other support staff
- Recruit, train and guide program volunteers, interns, work study students, etc.
- Ensure volunteer registration per Policies and Procedures
- Review, disseminate, land answer program-related correspondence
- Analyze service standards and procedures, such as record keeping systems, forms control, office layout and personnel assignments to create new systems or revise established procedures for improved quality and/or efficiency
- Function intermittently as “Director on Duty” at the Turner Senior Resource Center
- Bachelor’s degree in education, business, or human service-related field or equivalent education and experience.
- Considerable professional/administrative experience - Minimum of 3-5 years of experience leading educational and/or human service programs
- Experience in supervisory role or demonstration of leadership skills
- Exceptional interpersonal skills
- Excellent communication skills, oral and written
- Proficiency in advanced computer software features (such as Word, Excel, Access, Publisher, and Adobe); Experience with use of databases and websites
- Physical ability to set up classrooms and transport classroom equipment/supplies
- Ability to effectively work in fast-paced environment
- Treats others with respect, dignity, and inclusivity ensuring a sense of belonging among coworkers and program participants; listens to, and values, feedback; demonstrates openness and a willingness to learn from the perspectives of others
- Master’s degree
- Formal training in gerontology and/or experience working with older adults
- Knowledge of principles of older adult learning
- Budget, Finance, and Fundraising experience
- Experience planning, scheduling, and coordinating events
- Experience guiding and coordinating high-level volunteers
- Experience working with non-profit boards
- Ability to prioritize and handle multi-tasks in a calm and efficient manner
- Experience writing grant proposals and administering grants
- Knowledge of effective communications, mass media and publicity. Experience designing flyers, brochures and developing, updating websites
- Knowledge of local community and university resources
- Knowledge of University practices, rules, and regulations
- Experience with, and commitment to, efforts to increase diversity and equity and inclusion in previous workplace(s)
Must demonstrate strong interpersonal skills, professional demeanor, dependability, and ability to work well under pressure. Ability to manage time, organize and complete multiple tasks with attention to detail is critical, as is problem solving and judgment within the scope of position responsibilities.
Must also possess strong communication and organizational skills and must be able to give and accept direction and function both independently and collaboratively with staff and volunteers at all levels. Must demonstrate initiative, flexibility, and willingness to learn new tasks and assist others on a regular basis. Must also have flexibility to work some non-traditional hours.
General hours are Monday-Friday 9:00-5:00 though assigned hours, days of week, and specific work assignments may be modified in response to program, department, or service needs.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
U-M COVID-19 Vaccination Policy
COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine. This includes those working or learning remotely. More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.