How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Program on Intergroup Relations (IGR) is a joint program of the Division of Student Life and College of Literature Science and the Arts focused on intergroup and social justice education. IGR works proactively to promote understanding of intergroup relations inside and outside of the classroom. Multidisciplinary courses and co-curricular programs utilize experiential learning and models of dialogue to help students learn about social inequalities, intergroup relations and social justice.
The Senior Administrative Assistant will provide executive level support for The Program on Intergroup Relations, coordination of administrative support and office operations, appropriate customer service and organization of the daily operation of the Program. In addition, the Senior Administrative Assistant will provide financial support to Student Life Budget and Finance, a department that provides financial and strategic services to all student life.
Office Management & Administrative Support 40%
Coordinate use of office space, services, and equipment
Functional supervision of undergraduate office assistants
Provide back-up support for Student Administrative Assistant
Responsible for the creation and maintenance of all program administrative files and databases; manage access and utilization of archival data; coordinate and utilize Salesforce to manage departmental contacts and manage communications with clients, colleagues and students/alums
Draft correspondence and assist with formatting, proofreading, and editing annual, periodic, and ad hoc reports
Assist with creating, formatting, editing ad hoc correspondence including letters of recommendation, student awards and scholarships given by the unit
Assist faculty and staff in the preparation of research grant applications, reports, and provide financial tracking
Serve as liaison to technical support, property management, and inter-departmental officemates regarding shared facility concerns
Coordinate events, periodic workshops/conferences including in-house staff trainings, staff retreats and professional development, and advisory committee meetings including reserving venue and catering, correspondence, registration, AV & IT support, and materials
Coordinate annual award ceremony and graduation celebration
Donor stewardship – draft and assist with correspondence, events, etc. to unit donors
Maintain calendars for co-directors, associate directors, and research director, including scheduling appointments and meetings
Liaison with other Student Life and LSA administrators on special projects
Weekly communication to staff
IGR-related Financial & Human Resources 25%
Assist in preparation of unit budget proposals, year-end statements and annual gap analysis
Provide background information for budgets projections
Assist program directors with financial information from Wolverine Access, M Reports, etc.
Provide budget support for program grants
Coordinate the handling of routine personnel, HR and payroll actions
Coordinate financial transactions such as people pay, journal entries, and accounts receivable invoicing
Support the search processes for professional staff positions
SLBF - Centers & Programs Budget and Finance Team Lead 10%
Support the preparation of monthly/quarterly/annual financial statements and projections including variance analysis, budget comparison and written narratives
Completed routine financial transactions such as journal entries and accounts receivable invoicing
Special projects as assigned by SLBF
Customer Service 15%
Respond to verbal (including answering main office phone line) and written inquiries from students, faculty, staff, the community, the press, and outside agencies regarding programs, courses, and activities when appropriate
Handle communications, information, and data with sensitivity and confidentiality
Research and maintain information regarding the staff, services, and programs of partnering departments and units throughout campus
Policies and Procedures 5%
Assist in the development, implementation, periodic updating and interpretation of routine unit policies and procedures
Interpret and apply university, Student Life, LSA, and unit policies and procedures
Other duties as assigned 5%
- 7 or more years of experience as administrative assistant in a higher education administration environment
Functional supervision of temporary undergraduate student staff (2 - 3)
This role may have reporting obligations under Title IX and Clery.
Salary may vary depending on qualifications, experience, and education of the selected candidate.
Relocation will not be offered for this position.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
U-M COVID-19 Vaccination Policy
COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine. This includes those working or learning remotely. More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.