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Job Summary

Provide high level administrative and post-award financial support in the execution of project grant budgets, financial planning, analysis and long-range forecasting.


  • Assists in the analyzing and monitoring of accounting, budgeting and collection/billing activities
  • Reconcile project grant budgets and expenditures in eReconciliation and M-Reports; review expenditures, investigate and resolve discrepancies;
  • Troubleshoot procurement and vendor payment problems
  • Evaluate and provide interpretation of financial analyses to faculty and division administrators; meet with them on a regular basis to review their accounts
  • Monitor expenditures on grants and contracts to ensure expenses are appropriate according to sponsors’ guidelines and complying with Uniform Guidance standards
  • Assess changes in revenue and expenditures to ensure sponsored funds are being spent by the deadline without overspending; proactively anticipate changes in effort and gaps in funding
  • Effort planning responsibilities, including tracking faculty and staff effort to minimize retroactive appointment changes, initiate and submit Department Budget Earnings changes
  • Work closely with ORSP and Sponsored Programs; coordinate budget allocations, review financial statements, FSR’s, and other compliance reports before being submitted to sponsors; assist in closing out projects
  • Initiate and process journal entries as needed, complying with 120-day federal guidelines
  • Assist in the preparation of pre-award grant proposal and renewal budgets as requested
  • Analyze, compare and evaluate various courses of action with authority to make independent decisions within the scope of responsibilities, with little oversight or direction from Research Administration Manager
  • Prepare/track invoices for outreach clinics and as needed for sponsored projects.
  • Coordinate accounting matters and collaborate with other departments, divisions, and campus
  • Work with Research Administration Manager and Department Administrator as needed for department reports
  • Utilize M-Reports, M-Pathways, Business Objects to initiate and process financial activities
  • Act as a mentor to Research Administrator Intermediate(s) in the department, providing guidance, leadership and workflow expertise

Required Qualifications*

  • Bachelor’s degree in business, accounting, finance or equivalent combination of education and work experience
  • 5+ years of total accounting/finance work experience
  • A minimum of 3-5 years of post-award research administration experience is required, with proven high performance and a thorough understanding of the job responsibilities
  • Advanced Excel skills, Business Objects, M-Reports, and M-Pathways skills
  • Experience managing projects from a wide variety of sponsors including National Institutes of Health, American Heart Association, industry contracts, and clinical trials. 
  • Experience tracking effort and requesting effort changes on research projects, initiating journal entries, processing re-budget requests
  • Possess a strong understanding of University procurement policies, including business travel and hosting expense guidelines
  • Advanced understanding of post-award research administration and policies, including Uniform Guidance restrictions and experience ensuring compliance with expenditures on research projects
  • Retain a high sense of ownership and accountability for workload; be flexible and resilient in the face of change
  • Provide excellent customer service; exercise outstanding independent judgement with the ability to multi-task and manage competing priorities and deadlines
  • Exceptional interpersonal, organizational and problem solving skills
  • Must possess excellent written and oral communication skills, with high attention to detail

Desired Qualifications*

  • Master’s degree in business, accounting, finance

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.