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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2:1 Match on retirement savings

Responsibilities*

This individual will support the mission of continuing the development of a well-funded and productive research program by providing grant support with an emphasis on Post-Award activities to faculty and trainees within the Department of Neurology, which is a department of the University of Michigan’s Medical School.  Producing various reports for Neurology administrative research management also comprise this position’s responsibilities.

The Post-Award Research administrator’s responsibilities include providing Neurology research faculty with financial information regarding the status of their project grants and contracts for basic science research and human subjects (clinical) research.  Post-Award Research administrators should be prepared to provide advice and support to Neurology faculty regarding their research portfolios through the monthly management and monitoring of budgets, expenses, and revenue, while ensuring sponsor guidelines are followed, as well as documenting fiscal oversight of these finances with the Principal Investigators conducting the research projects.

The position’s responsibilities include, but are not limited to the following:

  • Provide monitoring and reconciliation of research project grants and contracts using M-Reports, M?Pathways, Human Resources Management System (HRMS), eReconciliation and other reporting tools
  • Provide financial status reports to multiple research faculty members regarding their research portfolios
  • Produce monthly/quarterly projections utilizing forecasting tools to estimate future financial outcomes for projects or produce projections on an ad-hoc basis as necessary
  • Understand hardship requests, revenue payment types, project grant revenue allocation, and managing revenue at grant close-out
  • Assist faculty with progress reports, Post-Award Change Requests (PACRs) including re-budgeting and extensions, and award acceptance requests (AARs)
  • Review receivables and invoicing for sponsored activity as appropriate, understand cost sharing commitments, and unit defined commitments (UDCs)
  • Establish and monitor Sub-awards and Sub-contracts
  • Ensure compliance with sponsor terms
  • Interact with multiple Neurology staff including colleagues in research administration, administrative assistants, study coordinators, and also central offices such as Sponsored Programs, Office of Research and Sponsored Projects, the Medical School’s Grants and Contract Review office, the Clinical Trial Support Office, etc.
  • Update study coordinator effort in HRMS as allowable per sponsor guidelines
  • Facilitate communication and assist with project management between study teams and pre-award staff
  • Investigate and resolve project issues
  • Prepare responses to inquiries
  • Manage and meet multiple, overlapping deadlines
  • Stay abreast of new regulations and changing requirements
  • Produce reports for Research Administration management on grant and contract statuses using Business Objects, M-Reports, and other reporting tools
  • Attend PAAC meetings, RAN meetings, and other types of research administration meetings for professional development purposes and to convey information to Neurology research administration colleagues
  • Assist research administration colleagues in creating comprehensive processes and procedures for Neurology which are in alignment with the Medical School Grants office requirements
  • Communicate clearly and effectively with Neurology faculty during monthly finance meetings
  • Other research administrative duties as assigned

Required Qualifications*

Bachelor’s degree or equivalent combination of education and experience in finance, grants/contracts, or business administration is required for both senior and intermediate levels of this position.

At least three years of research administration experience in an academic/administrative setting for higher education is required (3-5 years’ experience for Intermediate or 5-7 years’ experience for Senior).  Successful candidates must be motivated with a positive attitude and strong commitment to exceptional customer service, as they will work closely cultivating trust and report with a variety of constituents including departmental faculty and staff, Medical School and University administration, and sponsors.  Must have excellent written and verbal communication skills and ability to maintain confidential information.  Must have a demonstrated ability to prioritize, complete tasks in a timely manner, and work under pressure of multiple deadlines.  Must possess problem solving skills and exceptional organizational skills with meticulous attention to detail.  Must have a demonstrated ability to work both independently and collaboratively within a team. Requires strong computer skills including proficiency with MS Word, Excel, PowerPoint, and Adobe.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.