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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Department Summary

Student Life Budget and Finance (SLBF) supports the Student Life departments of Housing, Dining, Unions, Conference and Events, University Health Services (UHS), Rec. Sports and many departments, centers and programs within Student Life.  SLBF prepares monthly, quarterly and annual financial reports, prepares annual budgets, data analysis, procurement and accounts receivable support across Student Life. SLBF also facilitates the annual Internal Controls gap analysis process, provides financial system and business process training as well as updates to U of M processes and policies within Student Life.

Job Summary

This position is a temporary part-time, not to exceed 32 hours per week and reports to the Purchasing Supervisor of Student Life Budget and Finance (SLBF). This position reviews and processes Purchasing Request Forms (PRF) and invoices, assists with data analysis, and additional duties as assigned. Acts as a backup for Acquisition Service and Purchasing (ASAP) Team Members, when needed.

Responsibilities*

Review and process assigned PRF Requests: 30%

  • Ensure that assigned PRF’s have been completed properly and have the correct documentation attached in order to process to an E-Pro-Req.
  • Log all PRF, RFP/RFQ, and contract activity to the Purchase Order Log.
  • Once the requested PO has been released, approve the corresponding PRF.
  • Ensures that PRF’s are completed in a timely manner, within 24 hours.

Process and submission of invoices: 30%

  • Receives, Reviews approval of, and submits invoices to Shared Services for payment, and record in the Purchasing Log under the SLBF Invoice Tab
  • Research unpaid/late invoices in order to submit them for payment.

Provides back up for Acquisition Service and Purchasing (ASAP) Team 20%

  • Handles day-to-day requests and work when a department member is out of the office.
  • Works with Acquisition Service and Purchasing (ASAP) team to present training for Student Life Departments New Hire Onboarding and retraining.
  • Data analysis as assigned.
  • Identify, review, and set-up qualifying suppliers.

Maintains all Acquisition Service and Purchasing (ASAP) Documentation 10%

  • Ensures all shared documents are up to date on a regular basis.
  • Distributes all updated Shared Documents to the appropriate contacts and ensures correct version is being used.
  • Updates and maintains logs as necessary.
  • Updates and maintains all Acquisition Service and Purchasing (ASAP) internal documents.

Coordination and Miscellaneous: (10%)

  • Continuously seek to improve and make suggestions for streamlining existing processes.
  • Actively works to identify and rectify opportunities for self-improvement and process improvement.
  • Responsible and accountable to ensure that all procurement guidelines are followed and adhere to as defined by The University’s SPGs.
  • Additional duties as assigned

Required Qualifications*

  • High School Diploma or equivalent education and experience.
  • Familiarity with Google Docs, Microsoft Office 
  • Minimum 1 year of experience in purchasing, finance, or business setting

Desired Qualifications*

  • Associates or Bachelor’s Degree in business or combination of experience and education
  • Experience with University of Michigan’s M-Pathways Financials Systems
  • Experience in procurement / supplier processes
  • Knowledge of University policy and procedures
  • Minimum of 2-5 years purchasing experience

Additional Information

Position Criteria:

  • Strong interpersonal, written and verbal communication skills
  • Strong customer service skills, working in a team environment
  • Strong organizational skills
  • Ability to handle multiple tasks at once

This role may have reporting obligations under Title IX and Clery.

Salary may vary depending on qualifications, experience, and education of the selected candidate.

Relocation will not be offered for this position.

#studentlife

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.