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A cover letter, attached as the first page of your resume, describing how your experience meets the job requirements of this posting, is required for consideration of this position.

Job Summary

The Data Science for Dynamic Intervention Decision-making Lab (d3lab) is a new and growing multidisciplinary research lab in the Survey Research Center (SRC) at the Institute for Social Research (ISR).  The Administrative Assistant will provide high-level administrative support to Program Directors and research and administrative teams to accomplish program and project goals.

You will report to the Research Administrator Lead.

Responsibilities*

General Administrative Duties:

  • Provide administrative support for overall general office tasks, including, but not limited to: meeting scheduling, coordination, and recording; calendar management; travel arrangements; special event planning; and correspondence.
  • Prepare and monitor purchase orders and payment requests, reconcile Pcard charges and other expenses, and process travel reimbursements via Concur for faculty, staff, students, and visitors.
  • Perform office duties including mail distribution, outgoing mail preparation, data entry, copying, scanning, provide telephone coverage, and respond to emails or walk-in inquiries.
  • Organize and update electronic and physical files.
  • Maintain supply inventory and assist with other tasks and special projects as needed.

General Research Administration Support:

  • Assist in organizing meetings, workshops, conferences or seminars in Ann Arbor or elsewhere that may include preparing agendas and meeting materials, reserving space, ordering food, preparing travel itineraries, making reservations for air travel, hotels, and rental cars, and handling payments for conference registrations.
  • Attend research project meetings, record action items for the team, and follow up as required.
  • Assist in the preparation of charts and diagrams, presentations, newsletters, CVs and general correspondence. 
  • Perform literature searches, retrieve articles, and manage bibliographic databases.

The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.
 

Required Qualifications*

Education and Experience:

  • Bachelor’s degree is preferred or an equivalent combination of education and experience.
  • At least three years progressively responsible administrative experience.
  • Experience using M-Pathways or comparable financial system.
  • Experience working in Concur or a similar travel and expense system.
  • Progressive knowledge of and experience with Microsoft Office Suite and Google application products and comfort with changing technology is essential.

Attributes:

  • Excellent interpersonal skills, organizational and presentation skills, with the ability to receive and convey information clearly and concisely.
  • Demonstrated ability to work independently, be part of a team, be a self-starter, and show initiative.
  • Able to produce original documents of high quality.
  • Must possess a high level of attention to detail.
  • Must have a record of reliability and demonstrated ability to work in a fast-paced, team-oriented environment.
  • Able to work effectively with a diverse group of individuals to provide exceptional customer service.
  • Must have the ability to pivot between competing tasks and be proactive in seeking supervisory assistance when needed.
  • Working knowledge of applicable university policies and procedures preferred.
     

Desired Qualifications*

  • Background, experience and/or education in a social science discipline
  • Experience in a sponsored research environment.
  • Experience with M-Pathways, data base software and website maintenance.

 

Additional Information

The Institute for Social Research at the University of Michigan seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the university, and to ground our research in varied disciplines, perspectives, and ways of knowing and learning.

Benefits at the University of Michigan

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and any eligible family and plan for a secure future. Benefits include:

  • Generous time off
  • A retirement plan that provides two-for-one matching contributions with immediate vesting upon meeting eligiblity requirements
  • Many choices for comprehensive health insurance
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses

 

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

 

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine.  This includes those working or learning remotely.  More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.