Administrative Manager

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How to Apply

Applications are welcomed and encouraged from all qualified individuals regardless of background and identity. To apply, please complete the application on the U-M Careers site. A one-page cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in this position and outline experience that directly relates to it.


Who We Are:
University of Michigan’s Matthaei Botanical Gardens and Nichols Arboretum (MBGNA) stewards over 840 acres of land and water across 4 properties in and around Ann Arbor, with Nichols Arboretum and Matthaei Botanical Gardens serving as its two anchor locations. With more than 500,000 annual visitors, MBGNA is committed to becoming a transformative force for social and ecological resilience through the lands and waters we steward. We put that commitment into action by:

  • Enfranchising the university community and our publics to fundamentally understand humanity as part of the natural world, and to negotiate the full complexity that entails
  • Advancing partnerships, programs, user experience, and all that we steward to catalyze equity and justice in a radically changing world
  • Emerging as the premier living-learning lab for sustainability, climate-forward practices, and biocultural diversity on campus and beyond
  • Promoting healthier communities, cultures, and ecosystems through active care and cultivation of the gardens, natural habitats, and dynamic systems that sustain our world

Job Summary:
Be familiar with UM policies and procedures and assure awareness and compliance; interpret and provide information related to University policies and business procedures to MBGNA staff and leadership; represent the MBGNA to other University units and outside parties with authority to make financial and operational commitments; resolve operating problems, employee complaints and grievances; serve on University committees. This position will work proactively in a dynamic unit and be
able to work independently and interactively as part of a team. You will report to the Director of Matthaei Botanical Gardens & Nichols Arboretum.

Responsibilities:
FINANCIAL RESOURCES:
Partner with the Director to develop long-range planning and strategic operations; provide budgeting and expense projections; establish controls to maintain budget oversight; review business transactions for compliance with relevant policies and regulations and provide unit authorization for these transactions; manage all research (including external grant funding), operating (general fund), discretionary, designated, recharge, and endowment funds including the implementation of fiscal
policies and procedures; maintain budget policies set forth by MBGNA leadership; advise the Director and other unit leadership regarding optimal uses of financial resources for planning and management; and work with the Provost Office support areas to prepare special budget and financial reports with statistical analysis where required.

HUMAN RESOURCES:
Evaluate MBGNA’s staffing needs; facilitate the successful performance and continuous development of staff; coordinate the work of staff, providing leadership in a collaborative, team-oriented environment with support for professional development; approve job descriptions positions; review positions for
appropriate classification and compensation level; provide oversight for procedures related to recruitment, appointment, review, retention, and promotion; work collaboratively with Provost Office Human Resources; assist and provide guidance to the Directors and unit leaders regarding Human
Resources; and manage MOUs and other agreements with partners and affiliated groups.

FACILITIES:
Provide leadership and oversight for MBGNA’s regular and deferred maintenance, and long-range facilities and space utilization planning across unit properties, facilities, and lands; manage, plan and coordinate facilities use and renovation with MBGNA Facilities colleagues and leadership; and approve
annual space surveys.

Required Qualifications*

  • Bachelor's degree or equivalent combination of education and experience.
  • Five+ years of progressively responsible administrative responsibilities focused on financial and human resources in a medium sized organization.
  • Five+ years of experience supervising, mentoring and professionally developing a variety of staff.
  • Five+ years of financial management skills in budgeting and expense reporting;
  • Five+ years of experience developing a highly interactive and collaborative team environments;
  • Experience with complex business systems and databases related to research administration, finance and human resources.
  • Knowledge of UM policies and procedures.

Benefits at the University of Michigan:
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

  • Generous time off
  • A retirement plan that provides two-for-one matching contributions with immediate vesting
  • Many choices for comprehensive health insurance
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses

Additional Information

  • The salary range for this position is $80,000-$87,500.
  • MBGNA seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan and sustain the excellence of University of Michigan.
  • For more information about Matthaei Botanical Gardens and Nichols Arboretum, please visit mbgna.umich.edu
  • University Mission Statement

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

University of Michigan Mission Statement: https://president.umich.edu/about/mission/

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.