Accounting Clerk

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

Under minimal supervision, performs entry-level bookkeeping, accounting tasks, and HR transactional tasks. Posts journal or voucher entries, reconciles accounts, and checks for accuracy. Verifies, sorts, posts, and bills, invoices, and vouchers. This is an entry-level position.

(30%) Work with external vendors and internal staff to maintain and administer the Accounts Payable function

  • Compile ledger data on a weekly basis via Accounts Payable online system
  • Prepare weekly wire transfer from University funds to outside checking account
  • Process external wire transfers to artists/vendors
  • Prepare secure checks to external vendors
  • Reconcile Bank of America cash on a monthly basis
  • Download American Express statements and provide to management to assign appropriate codes and then enter codes into weekly voucher for monthly upload

(25%) Journal entry processing

  • Prepare, process and post weekly journal uploads
  • Prepare, process and post regular monthly upload (i.e. show revenue, prepaid expenses, depreciation, online donations, service charges, credit card transfers, etc.)
  • Prepare, process and post semi-annual settlement journal entries related to affiliates
  • Prepare, process and post annual year-end closing entries

(20%) Administrative tasks

  • Assist the VP, Finance & Administration in various special projects and other duties as directed
  • Take meeting minutes at Budget and Finance Committee Meeting and provide transcribed minutes for Board approval
  • Manage calendar of VP, Finance & Administration
  • Oversees office supply purchases
  • Prepare daily cash deposits
  • Run adhoc reports as necessary
  • Assist with providing back-up financial documentation to auditors
  • Assist with annual budget process
  • Assist with monthly budget variance reports

(20%) Human resources support

  • Process all HR related transactions within the UM PeopleSoft inclusive of postings, hiring processes, team member changes, compensation, assist with onboarding/offboarding, etc.
  • Stagehand hiring paperwork and payroll
  • Monthly sales tax submission to university
  • Manage student staff related human resources transactions and assist with onboarding/offboarding

(5%) Assist in the timekeeping functions for all regular and temporary staff members

  • Continually update dataset with current staff
  • Send reminder’s for time approval to supervisor to approve time for biweekly, temporary and monthly staff
  • Download gross pay registers for biweekly, temporary and monthly staff and input to financial report for month end reconciliation
  • Upload department annual increases to the University system

 

Required Qualifications*

  • H.S. Diploma or higher
  • Demonstrated ability and experience in accounts payable and accounts receivable, and reconciling financial accounting data, as evidenced by 1-3 years of work experience.
  • Demonstrated awareness and ability to understand accounting fundamental concepts, practices, and procedures.
  • Demonstrated proficiency in Microsoft Office Products, especially advanced functions in Excel.
  • Demonstrated customer service competencies as evidence by the ability to focus on the needs of others resulting in being recognized as a provider of choice.
  • Demonstrated excellent written and verbal skills as evidence by clear written procedures and/or oral presentations resulting in messages being understood by constituents.
  • Demonstrated ability to be a positive influence on the work team as evidenced by an approachable, positive attitude resulting in increased collaboration and support of group initiatives.
  • Demonstrated strong organizational skills with attention to detail, and a self-starter with the ability to multi-task and prioritize.

 

Desired Qualifications*

  • Knowledge of accounting concepts, practices, and procedures
  • Knowledge of University policies and procedures
  • Experience working in a non-profit organization
  • Experience working with a performing arts organization
  • Experience with MPathways (Peoplesoft), Concur, Business Objects Querying/Reporting Tool

Work Schedule

Your work schedule will be 8-5 pm, Monday - Friday. Occasional evenings for board meetings.  This full-time position is based in Ann Arbor, MI and may offer optional work from home days, dependent on department policy.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.