Production Coordinator (Seasonal)

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position

Summary

The Production Coordinator position works in close collaboration with the Production Director as well as other member of the Programming and Education and Community Engagement staff, in the planning, advancing and onsite execution of all UMS programming. Onsite management and support is a core function of this position with a focus on coordinating and operationalizing technical aspects for all UMS productions.

SEASONAL POSITION: This is a full time / seasonal job working the production year from September to April annually. The posted salary listed of $45,000 - $55,000 would be the full time - 12 month salary (The seasonal salary range is $29,700 - $36,300 per season).

(50%) Technical Coordination and Support

  • Advance and/or assist in advancing the technical aspects of performances, and provide administrative support to the Production and Programming Department, including, but not limited to: collecting expense documentation for specific events, maintenance of production schedules and event files, general correspondence, coordinating meetings, coordinating postshow reports, and other related duties
  • Provide on-site technical direction as needed (and assigned) and act as a stage manager for performances when called upon. Represent UMS by acting as liaison between IATSE stagehands, technical staff, vendors, artists, front-of-house staff, usher core and public, as required
  • Assist the Production Director in coordinating concert production (e.g. transportation, negotiating and arranging equipment and instrument rentals, decorations, security, permits, and deliveries.)
  • Assist and support the Production Director on a daily basis to achieve departmental and organizational goals

(50%) Production Planning, Implementation and Administration

  • At the direction of the Production Director, work with University Productions scheduling manager to coordinate UMS in-venue schedules and requirements
  • Advise other UMS departments regarding technical needs for non-performance related special events or residency activities
  • Work with the Education & Community Engagement team to assist in producing educational and artist residency activities involving University departments as well as regional stakeholders
  • Support the Artist Services Manager with artist transportation and in-venue support when possible
  • Maintain UMS vehicle schedules as required by the Production Department and other UMS staff; be the primary contact for maintenance and up-keep of University-leased vehicles
  • Host and represent UMS artists, as necessary
  • Oversee the work of Production Interns and Work-studies, as needed
  • Provide light CAD drafting work as necessary dictated by presentation requirements
  • Maintain an organized cloud archive of production documentation
  • Manage and track UMS production equipment inventory, maintain UMS consumables stock, including tape and gel and reorder as necessary.

Qualifications

  • Minimum 3 years of professional experience in live performance production/ presentation with technical requirements, within a producing, repertory or presenting company
  • Bachelor’s degree in a performing arts field, is desired
  • Minimum of 2 years of experience of direct management of IATSE labor crews, for theater, dance, classical and contemporary music, is desired
  • Practical skills and experience in modern professional theater techniques, preferred but not required
  • Experience working in non-traditional performances spaces, is desired
  • Experience working in video production and film, is desired
  • Initiative and ability to work independently and thrive in a team based environment
  • Excellent interpersonal communication skills, both on the phone and in person
  • Strong writing skills to prepare a variety of correspondence, reports, and schedules with great attention to detail
  • Proficiency with Google Suite, Microsoft Office, AudtoCAD, Lightwright, Vectorworks, and the ability to learn new software systems as needed
  • Demonstrated organizational ability under pressure to work on multiple projects with competing deadlines, establishing goals and workload priorities
  • Demonstrated managerial and leadership skills to effectively motivate and evaluate personnel
  • A high level of professionalism that reflects well on the organization which demonstrates customer service values to artists, artistic companies, and touring production personnel
  • Ability to handle the public with professionalism in a backstage environment
  • Flexible schedule including many evening and weekend hours is required.
  • A valid driver’s license is required

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.