Research Administrator Senior/Intermediate

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2:1 Match on retirement savings


Pre-award duties
Manage and support the department research mission with emphasis on the pre-award process for federal, foundation, and industry grant applications including R01s, U-grants, P-grants, and institutional and individual training grants.  Prepare and support the establishment of sub-contracts, material transfer agreements (UFAs), and other contractual arrangements.  Insure departmental, school, university, and sponsor compliance with applicable policies, instructions, and guidelines.

Assist departmental faculty and personnel interpreting the aforementioned policies, instructions, and guidelines, and seeking clarification as appropriate.  Insure PAFs are accurately completed and routed in compliance with department, Medical School and ORSP policies.  Prepare grant budgets and budget justifications for submission to sponsors, including clinical trial budgets.  Insure all proposal-related documents are complete and accurate including, but not limited to, budget pages, bio-sketches, resources, tables for training grants, etc.  Serve as an advisor to the department for sponsored project-related activities including progress and final reports, and IRB, UCUCA, and OSEH policies, approvals, and protocols.  Assist where needed to complete financial reporting (including JIT requests and RPPRs), regulatory, and approval processes.

Maintain pre-award filing system for department.  Assist with locating sources of funding for Pharmacology faculty, postdoctoral fellows, and students.  Assist with faculty effort allocation and certification.  Assist with FDP requests and award re-budgeting.  Assist department faculty and staff with identifying university resources as needed for research related matters including initiating contact and coordinating communications with ORSP, MICHR, IRB, UCUCA, OSEH, etc.).  Other research administrative duties, as assigned.

Post-award duties
To provide high level financial forecasting and management support to assigned faculty and funds, predominantly sponsored basic science research and training grants.  This support includes, but is not limited to proactively advising faculty on proper management of funds through monthly reconciling and analysis; proactively alerting faculty to budget deviations and suggesting alternative appropriate courses of action to insure projects are managed on budget; insuring proper accounting of funds; budgeting funds consistent with sponsor/donor intent with direction from faculty; insuring encumbrances are properly accounted for; insuring funds are managed consistent with sponsor and institutional policies, or donor intent;  establishing and monitoring sub-contract awards and  sub-contracts to other institutions; advising administrative and lab staff on allowability and allocability for procurement, including initiation of P-Card and expense reports; reviewing receivables and invoicing for sponsored activity as appropriate; serving as a liaison for faculty with Sponsored Programs and ORSP staff as appropriate to insure projects are set-up and closed out consistent with expectations as well as sponsor and institutional policies; insure backup documentation is compiled and appropriately filed as needed; and managing post-award change requests, budget allocations to sub-projects, A21 reports, and other related sponsored program and research related activities.  This person will work closely and proactively with PIs to develop budgets, forecasts, and reports for their entire funding portfolio, monitor burn rates, and analyze and explain variances, while keeping the department administrator apprised. This position reports to the Chief Department Administrator and will work closely with other departmental staff to coordinate the workflow of financial activities.

Other departmental duties, as assigned.

Required Qualifications*

Senior Level: 

  • A Bachelor's degree in business or related field; a minimum of 5 years of related experience including, but not limited to, interpreting sponsor guidelines, completing sponsor and university forms, budgets and budget justifications, working knowledge of eRPM

Intermediate Level: 

  • A Bachelor's degree in business or related field; a minimum of 3 years of related experience including, but not limited to, interpreting sponsor guidelines, completing sponsor and university forms, budgets and budget justifications, working knowledge of eRPM

All Levels:

  • Strong accounting background especially in the area of sponsored programs and federal requirements, understanding of ORSP, OMOR, Sponsored Programs, and Medical School operations
  • Managing sponsored, general, auxiliary, and gift funds
  • Demonstrated attention to detail, analytical and customer service skills
  • Demonstrated ability to work with a wide variety of customers
  • Excellent interpersonal, written and verbal communication skills
  • Ability to set priorities and manage multiple tasks 
  • Strong computer skills including Microsoft Office; and proven ability to work effectively and efficiently, both as a member of a team and independently.
  • This position requires a motivated person who works well under deadline pressure and can operate responsibly and independently.
  • In addition, this position requires a high level of multitasking and prioritizing, managing numerous proposal submissions of varying degrees of complexity simultaneously with post-award financial duties. 
  • A successful candidate will work to cultivate trust and report with a variety of constituents including departmental faculty and staff, medical school and university administration, and sponsors. 
  • Effective personal and written communications is a must.

To be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment.

Desired Qualifications*

  • A working knowledge of the University including M-Pathways, M-Reports, Business Objects, eResearch, FINPROD, and the NIH Commons.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.  There are two classifications possible - Intermediate or Senior. The salary offered will be commensurate with the classification of position.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.